Workplace Coordinator
Pubblicato il 22-08-2026 - Altro in Milano
About The Role
The Workplace Coordinator supports the smooth day-to-day operation of the workplace, helping to deliver a safe, welcoming, efficient, and well-organised office environment. The role supports workplace services, facilities coordination, suppliers, employee experience, and office processes, working closely with internal teams and external providers.
Responsibilities
Workplace Operations
Support day-to-day workplace and office operations across assigned locations.
Coordinate workplace requests, office supplies, mail, logistics, reception, catering, and employee amenities.
Maintain workplace procedures, records, and operational documentation.
Identify and suggest improvements to workplace processes and employee experience.
Support office projects, events, moves, and operational changes.
Facilities & Services
Coordinate maintenance, repairs, cleaning, and other workplace services.
Liaise with landlords, building management, and service providers.
Help ensure offices are safe, compliant, and well maintained.
Monitor workplace issues and follow up to ensure timely resolution.
Suppliers & Procurement
Coordinate with workplace suppliers and monitor service delivery.
Support purchasing, invoice processing, and supplier administration.
Assist with maintaining supplier records and identifying opportunities to improve service and value.
Employee Experience
Support a positive and welcoming workplace experience.
Respond to employee workplace requests and help resolve issues.
Gather feedback and support initiatives that improve the office environment.
About You
The essentials:
Experience in workplace, facilities, office administration,
or a similar role.
Strong organisational and communication skills.
Ability to manage multiple tasks and priorities.
Strong attention to detail and a proactive approach.
Comfortable working with employees, suppliers, and internal stakeholders.
Good problem-solving and customer-service skills.
Ability to work independently while also being a strong team player.
At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.
About Monks
Monks is the global, digital-first, data-driven, unitary operating brand of S4 Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global Marketing and Technology Services to redefine how brands interact with the world. Through Monks.Flow, its flagship AI ecosystem for marketing orchestration, Monks transforms marketing into a growth engine, collapsing timelines and connecting brands to culture in real time.
By deploying bespoke intelligent agents across disciplines and delivering culturally relevant, high-impact creative and digital solutions, Monks solves key critical business challenges across the entire brand enterprise to help brands sustain long-term impact.
Monks was named a Contender in The Forrester WaveTM: Global Marketing Services, ranks among Cannes Lions' Top 10 Creative Companies ********) and remains the only partner featured in AdExchanger's Programmatic Power Players list every year ********). Named Adweek's first AI Agency of the Year *****) and The One Show's inaugural AI Pioneer Organization, Monks was also awarded Business Intelligence Group's **** Excellence in Artificial Intelligence Award in both the Organizational and AI Product categories. As a trusted partner to cutting-edge innovators in tech, Monks earned titles such as Optimizely Experimentation Partner of the Year *****), runner-up for the Adobe Firefly Partner Award *****), and Workato's AI Visionary Customer Impact Award *****). Additionally, Monks achieved a record-breaking number of FWAs and continues to hold the most of any partner.
We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.
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