Ib Diploma Programme Coordinator – Europe Opportunity (Milan, Italy)

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ph3Overview /h3 pWe are looking for a motivated IBDP coordinator from September ****!
/p pThe IBDP coordinator provides pedagogical and operational leadership for the IB Diploma Programme at ICS Milan.
The coordinator is the school's principal point of contact with the International Baccalaureate and ensures that the Diploma Programme is delivered with integrity, consistency and ambition, aligned with the school's vision, values and commitment to inclusive, high-quality learning.
The IBDP coordinator leads a culture of high expectations, supports teachers to deliver excellent teaching and assessment, and ensures students are guided successfully through the DP and prepared for their next steps.
/p pReporting line: Secondary Principal /p pKey working relationships: DP teaching team, TOK/EE/CAS coordinators, Counselling Team, Heads of Department, Student Support / Inclusion, EAL, Designated Safeguarding Lead, Parents/Guardians, IB /p h3Key responsibilities /h3 ul libProgramme leadership and quality assurance /b ul liProvide strategic leadership for the DP, ensuring the programme is coherent, well understood, and consistently implemented across subjects and the DP Core.
/li liMaintain a clear annual development plan for the DP (curriculum, assessment, professional learning, student outcomes, compliance), and report on progress to the Secondary Leadership Team.
/li liEnsure that policies and procedures linked to the DP are current, understood, and applied (e.g., assessment, academic integrity, inclusion/access arrangements, language policy, admissions).
/li liPromote a strong DP culture: high academic standards, ethical conduct, student agency, and balanced wellbeing.
/li /ul /li libIB authorisation, evaluation and compliance /b ul liLead the school through IB processes including self-study, evaluation visits and post-evaluation development, ensuring evidence is accurate, organised, and reflective of practice.
/li liEnsure ongoing compliance with IB Programme Standards and Practices, including implementation between evaluation cycles.
/li liMaintain a working knowledge of current IB regulations, deadlines and requirements; communicate relevant updates to staff, students and families in a timely manner.
/li liAct as the primary liaison with the IB, including correspondence, reporting and operational requirements.
/li /ul /li libCurriculum coordination and teaching learning leadership /b ul liSupport subject teachers and Heads of Department in DP course planning, vertical/horizontal coherence, and alignment with IB subject guides.
/li liEstablish structures for effective collaborative planning, standardisation and moderation within and across subject groups.
/li liSupport consistent expectations for teaching, learning and assessment practices, including feedback, academic writing, and approaches to learning skills.




/li liPromote evidence-informed practice and the sharing of strong pedagogy across the DP team.
/li /ul /li libAssessment, reporting and results /b ul liOversee the DP assessment calendar (internal deadlines, feedback cycles, reporting points) to ensure student workload is manageable and deadlines are met.
/li liCoordinate processes for internal assessment (IA) planning, authentication, standardisation and submission.
/li liCoordinate predicted grade processes (where used), ensuring evidence-based, consistent practice and robust internal quality assurance.
/li liAnalyse student performance data and results trends; lead improvement actions with departments and teachers.
/li /ul /li libDP Core oversight (TOK, EE, CAS) /b ul liProvide oversight and coherence for the DP Core and the work of TOK/EE/CAS coordinators, ensuring consistent expectations, timelines and student support.
/li liEnsure effective monitoring of EE progress (supervision, interim deadlines, academic integrity) and timely submission.
/li liEnsure CAS is implemented meaningfully and monitored effectively, including student reflections and completion requirements.
/li liEnsure TOK is resourced and delivered in accordance with IB expectations and integrated thoughtfully into DP culture.
/li /ul /li libStudent guidance, course selection and student success /b ul liLead DP course selection and option blocks in collaboration with colleagues and parents, ensuring informed, student-centred decisions.
/li liAdvise students throughout the two years on course choices, programme demands and pathways, coordinating support plans for students at risk.
/li liTrack progress and engagement of DP students, coordinating timely interventions and support (academic, organisational, wellbeing-related) with tutors, teachers and relevant teams.
/li liSupport inclusive access to the DP in collaboration with Inclusion/Learning Support and EAL, ensuring appropriate accommodations and support are implemented in line with IB expectations.
/li /ul /li libAcademic integrity and safeguarding the credibility of the programme /b ul liLead the implementation of academic integrity expectations across the DP, including education, prevention, authentication processes and consistent response procedures.
/li liEnsure students understand requirements for citation, collaboration, AI use (as applicable), and ethical scholarship across all DP components.




/li liMaintain clear documentation and records for integrity-related processes and decisions as required.
/li /ul /li libExams administration and operational management /b ul liHold responsibility for the organisational interface with the IB for registration, payments, subject entries, and submission of student work, coordinating closely with administration and finance where appropriate.
/li liOrganise and run mock and final exam sessions according to IB procedures, including: ul lisecure materials handling /li liexam timetable planning and communication /li liinvigilation arrangements and training /li liaccess arrangements coordination /li liincident reporting and required documentation /li /ul /li liMaintain accurate records and ensure operational processes are secure, compliant and efficient.
/li /ul /li libCommunication and stakeholder engagement /b ul liEnsure all stakeholders (students, families, teachers, leadership) understand DP expectations, timelines and requirements through clear communication and structured events.
/li liLead DP information sessions (e.g., DP introduction, subject selection, core overview, assessment/exams briefings, results/next steps as relevant).
/li liCommunicate professionally and promptly with families, especially where support plans or significant concerns are involved, in line with school procedures.
/li /ul /li libPeople leadership, collaboration and professional learning /b ul liCoach and support DP teachers through DP demands (planning, assessment, moderation, IB processes), fostering confidence and consistency.
/li liSupport induction of new DP staff and ensure they are equipped with core IB knowledge and internal procedures.
/li liDevelop a culture of collaborative professional learning, including targeted IB workshops, peer observation, and sharing practice within the DP team.
/li liWhere applicable, contribute to recruitment and staffing decisions for the DP in partnership with leadership.
/li /ul /li libWider secondary contribution /b ul liContribute to pastoral systems and student support as needed, working in partnership with pastoral leaders and wellbeing teams.
/li liUndertake other reasonable duties aligned with the scope and seniority of the role.
/li /ul /li libSafeguarding Statement /b ul liICS Milan is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
We particularly welcome applications from under represented groups including ethnicity, gender, transgender, disability, sexual orientation or religion.
/li liSuccessful applications will be subject to child protection screening, including robust vetting procedures, checks with past employers, and relevant safeguarding assessments.
/li /ul /li /ul /p #J-*****-Ljbffr

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