Executive Operations Tender
Pubblicato il 26-08-2026 - Rafidasem in Roma
Executive Office & Tender Operations Assistant
? Location:
Rome, Italy
? Company:
RAFI Defence Aerospace Engineering Maritime SRL
? Employment Type:
Full-Time
About RAFI
RAFI Defence Aerospace Engineering Maritime SRL is an international company operating in the defence, aerospace, engineering and mission-critical modular systems sectors.
Our portfolio includes deployable infrastructure, mobile command and control systems, field medical solutions, tactical shelters, mobile communication platforms and integrated engineering solutions supporting defence, government, civil protection and humanitarian operations.
As our company continues to grow, we are seeking a highly organised, proactive and reliable
Executive Office & Tender Operations Assistant
to support our executive team and ensure the efficient management of our administrative and operational activities.
Key Responsibilities
- Coordinate the day-to-day administrative and operational activities of the company.
- Manage executive calendars, meetings and business travel arrangements.
- Organise meetings,
customer visits, corporate events and international business trips.
- Prepare professional correspondence, reports, presentations and corporate documents.
- Coordinate communications with customers, suppliers, consultants and external stakeholders.
- Maintain contracts, corporate documentation and company records.
- Monitor project deadlines and ensure timely follow-up on key actions.
- Support the preparation of commercial proposals, tenders and administrative documentation.
- Coordinate office procurement and relationships with external service providers.
- Support day-to-day administrative accounting activities.
- Prepare, organise and maintain invoices, expense reports and payment documentation.
- Monitor incoming and outgoing invoices and assist with payment schedules.
- Collect, verify and archive accounting documentation for the company's external accounting firm (Commercialista).
- Coordinate admin