Office Assistant

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Job Posting: 09/Apr/2026 Closure Date: 23/Apr/2026, 4:59:00 PM Organizational Unit: OIG - Office of the Inspector-General Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed term: one year with possibility of extension Post Number: 2011017 **IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**: - **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**: - **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**: - **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**: - FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._ The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a better environment,_ and _a better life_, leaving no one behind. **Organizational Setting** The Office of the Inspector-General (OIG)



provides oversight of FAO's programmes and operations through internal audit and investigations. **Main Purpose** The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. **Supervision Received/Exercised** The Office Assistant reports to the higher graded Office Assistant.
He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. **Working Relationships** The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. **Key Functions/Results**
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.
- Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.




- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
- Assist with arranging for travels: organize transport, logistics, accommodation, documents.
- Ensure availability of office supplies and appropriate maintenance of office equipment.
- Perform other duties as required. **Impact Of Work** The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit. **CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING** **Minimum Requirements** **Education**: Secondary School Education.
**Experience**: Two years of relevant experience in office support work.
**Languages**: Working knowledge (proficiency - level C) of English. **Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement **Technical Skills**
- Good knowledge of the communication and documentation standards.
- Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.
- Good knowledge of the organizational structure. **Desirable Qualifications And Skills**
- Experience in the UN or other international organizations.
- Prior experience in a Front Office or an office that typically handles sensitive and confidential information.
- Good capacity for working on multiple assignments at the same time while observing short deadlines.
- Knowledge of audit/investigation procedures and guidelines.
- Experience in preparing, drafting, formatting and finalizing reports, routine correspondence, ensuring appropriate routing and follow-up in or

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