Executive Assistant
Pubblicato il 29-08-2026 - Altro in Milano
To provide support to the Chief Representative of Italy Office in implementing international relations objectives, via the International Office, including effective, efficient, and sustainable operations of the office, management of stakeholder relations, maintaining all types of communication, and assistance with roadmap implementation.
KEY ACCOUNTABILITIES:
Administrative Operations
Ensure all administrative operations of the office are conducted to the highest standard, amongst other areas, to ensure all reporting procedures and processes delegated by HQ are conducted in a timely manner and adhere to all set deadlines.
Manage all types of communication and support with marketing and social media outreach.
Assist the full cycle implementation of project-based activities via the International Offices.
Support in the organization of all business facilitation platforms, such as seminars, conferences, group discussions, roundtable, forums and others.
Provide assistance to the Chief Representative of Representative Office, when and if needed.
Information Security
Adherence to the information security policies/processes/program and for reporting any security breaches or incidents to the direct management.
Policies, Systems, Processes and Procedures
Contribute to the identification of opportunities for the continuous improvement of departmental systems, policies, processes and practices considering 'international leading practices' to improve productivity and operational efficiency.
Provide critical input to support the development of Department's systems, policies, processes, and procedures to meet business requirements.
Ensure team members comply with all Department's policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Quality, Health, Security, Safety and Environment
Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedure