Human Resources Administrator
Pubblicato il 31-08-2026 - Prime Group in Milano
Prime Engineering Italy is part of Prime Group, an international group with more than 20 years of experience delivering best-in-class outsourcing and staffing solutions across a wide range of services: Team Extension, Team-as-a-Service, Managed Services, Nearshore and Custom IT & Engineering Development. We operate in 3 main sectors – IT, Telecom & Engineering – and have a team of more than 3,200 Primers deployed on projects all across the globe. With 20 offices, 2 Talent Hubs (Brazil and Vietnam) and more than 350 satisfied customers, we help our partners scale their engineering capabilities with the right talent, at the right time.
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About the Role
We are looking for an HR Administration Specialist to join our Milan team and support the day-to-day administrative management of our people. In this role, you'll be responsible for the full employee administrative lifecycle — from onboarding to offboarding — while ensuring accuracy, compliance, and a smooth experience for everyone involved. This is a great opportunity for someone early in their HR career to grow within a structured, international environment.
Location: Milan, Italy (Full-time, in-office/hybrid)
Contract Type: Permanent Employment
Salary Range: €25.000
What You'll Do:
- Own personnel administration end-to-end — you'll be expected to manage the full employee lifecycle independently, from hiring paperwork through to terminations, keeping everything accurate and on time
- Stay on top of contractual deadlines — proactively track key dates and prepare the required documentation before it becomes urgent
- Handle sensitive employee situations with care — support cases involving sick leave, workplace injuries, maternity leave, and other absences, always with discretion
- Be the quality-control layer — review and verify administrative documentation so nothing slips through with errors or gaps
- Understand payroll, not just process it — you're expected to read and interpret payslips prepared by the payroll consultant, and to catch and resolve discrepancies yourself before escalating
- Be the go-to liaison — act as the main point of contact with the payroll consultant and external bodies, representing the company professionally on compliance matters
- Apply labor law knowledge in practice — support correct application of relevant regulations and collective bargaining agreements (CCNL) in day-to-day decisions
- Keep records audit-ready — maintain HR documentation and archives so they're always accurate and easy to retrieve
- Help drive system improvements — contribute to the implementation and rollout of new HRIS systems, including data checks, testing, and adoption support
What We're Looking For
- 0–2 years of experience in HR Administration or Personnel Administration
- A degree in Human Resources, Labor Consulting, Law, or a related field is required
- Good ability to read and interpret xykwogc payslips
- Knowledge of the main contract types and their associated deadlines
- Familiarity with administrative procedures related to sick leave, workplace injuries, maternity leave, and other absences
- Comfortable using HRIS systems and digital HR tools;
exposure to HR systems is a plus
- Preferably knowledge of the CCNL for Professional Studios and/or the CCNL for Commerce
- Good command of Microsoft Office, particularly Excel
- Precision, discretion, organization, and the ability to manage competing priorities
- Fluency in Italian (essential) and a good working level of English
What We Offer
- Permanent, full-time employment (tempo indeterminato)
- A structured career path with clear milestones to support your growth from day one
- Continuous training and mentorship from experienced HR leaders
- Modern office located in Milan Milanofiori (South Milan)
- Meal allowance (Indennità pasto, €8 net per working day)
- Medical Insurance coverage