HR & Admin Specialist
Pubblicato il 31-08-2026 - vivo Italia in Milano
HR & Admin Specialist
Location: Milan, Italy
Employment Type: Full-time
Role Overview
We are looking for a proactive and well-organised HR & Admin Specialist to support the day-to-day HR and administrative operations of vivo Italy.
The role will have a strong administrative focus, covering personnel administration, time and attendance, business travel, company fleet coordination, departmental reporting, and employee documentation. The successful candidate will also act as an important liaison between the Italy office and vivo headquarters in China, supporting the review, adaptation, and local implementation of documentation, job descriptions, policies, and operational guidelines received from headquarters.
This position is suitable for an early-career HR and administration professional who is detail-oriented, dependable, comfortable working across cultures, and able to communicate effectively in Chinese, Italian, and English.
Key Responsibilities
- Support personnel administration throughout the employee lifecycle, including onboarding documentation, employee changes,
leave records, and offboarding documentation.
- Manage and monitor employee time and attendance records, following up on missing or inaccurate information where necessary.
- Organise domestic and international business travel, including transportation, accommodation, travel documentation, and related employee support.
- Coordinate the administration of the company vehicle fleet, including vehicle records, lease documentation, insurance, maintenance coordination, and communication with employees and service providers.
- Maintain accurate and up-to-date employee records, HR documents, administrative files, and internal tracking systems.
- Monitor departmental KPIs and prepare regular reports, summaries, and supporting data for local management and headquarters.
- Review job descriptions, policies, procedures, templates, and operational guidelines received from headquarters in China.
- Support the adaptat