Human Resources Administrator - Head Office
Pubblicato il 03-09-2026 - hosco_abroad in Varese
Position Summany The HR Administrator provides comprehensive administrative support to the Human Resources department and management, ensuring the smooth and efficient coordination of day-to-day HR operations. A key responsibility of this position is the administration and coordination of work permit applications, including the preparation, submission, tracking, and follow-up of all required documentation in accordance with Maltese regulations. The HR Administrator also supports recruitment, onboarding, employee documentation, record keeping, reporting, and general HR administration. The role requires a high level of organisation, confidentiality, accuracy, and attention to detail. Primary Responsibilities - Provide comprehensive administrative support to the Human Resources department and management, ensuring the smooth day-to-day coordination of HR operations. - Manage work permit applications as a key responsibility, including the preparation, submission, tracking, renewal, and follow-up of applications and supporting documentation in line with Maltese regulations and company requirements. - Liaise with employees, candidates, government authorities, and other relevant stakeholders regarding work permits, documentation, and HR administrative matters. - Maintain accurate and confidential HR records, employee files, reports, work permit documentation, and other employment-related records. - Prepare employment contracts, addenda, official letters, confirmations, employee changes, and other HR documentation as required. - Support recruitment and onboarding administration, including interview coordination, candidate communication, documentation collection, new starter preparation, and liaison with hiring managers and relevant departments. - Monitor HR deadlines, ongoing projects, employee documentation, and outstanding actions to ensure accurate and timely completion. - Use Excel, HR systems, and other internal platforms for employee administration,
data tracking, reporting, and administrative control. - Support employees and managers with HR-related administrative queries, benefits, training records, employee changes, and other HR initiatives, escalating matters when appropriate. - Ensure all HR activities are conducted professionally, confidentially, and in accordance with Maltese employment legislation, data protection requirements, company policies, and Hard Rock standards, values, and culture. Experience and Education - Secondary level education or equivalent required, further education or qualifications in Human Resources, Business Administration, Management, or a related field would be considered an asset. - Previous experience in HR administration, office administration, or a similar role is preferred. - Experience with Maltese employment-related administration would be considered a strong asset. - Previous experience within the hospitality industry would be considered an advantage. Skills - Strong organisational and administrative skills, with excellent attention to detail and the ability to manage multiple priorities and deadlines. - Good knowledge of Microsoft Office, particularly Excel, Word, and Outlook, with the ability to learn and use HR and internal systems effectively. - Strong written and verbal communication skills, with the ability to prepare professional HR documentation and correspondence. - Ability to handle confidential and sensitive information with discretion and maintain accurate employee records. - Strong ownership, follow-up, and problem-solving skills, with the ability to work both independently and as part of a team. - Fluency in English is required, additional languages would be considered an advantage. Additional Requirements - High level of professionalism, integrity, and confidentiality. - Ability to work effectively in a fast-paced environment and adapt to changing priorities. - Willingness to support the wider HR function and hotel operations when required. vetrinabakeca