Executive Assistant
Pubblicato il 03-09-2026 - Lexroom in Milano
At Lexroom, we set the bar for legal AI - clear, fast, and built for trust.In just a few years, what began as an idea has become a reliable platform adopted by thousands of legal professionals across Europe.Our mission is clear: make the law faster, clearer, and more reliable, giving lawyers, law firms, and companies the time and confidence to focus on what truly matters.We’re scaling rapidly, backed by top-tier investors and a world-class team dedicated to rigor, clarity, and impact.Today, Lexroom is a trusted partner, shaping the future of legal AI with discipline and purpose.Why Lexroom?Shape the Standard: Be part of the team setting the benchmark for legal AI in Europe.Work with the Best: Collaborate with exceptional colleagues in a culture that values competence, curiosity, and ambition.Deliver Meaningful Results: Your work will directly influence how legal professionals operate—faster, clearer, and more efficiently.At Lexroom, we leave buzzwords behind. Here, you’ll build something that lasts: a trusted platform, a strong reputation, a new standard for the legal world.Your Key ResponsibilitiesYou'll be the operational backbone for the CEO, CTO, CRO, and Sales Director — keeping their time, priorities, and commitments moving without friction. This is a high-trust, high-context role at a company scaling fast across Italy, Germany, and Spain, with frequent travel across Europe and the US. You will see everything and be trusted with everything.Calendar & time managementOwn and defend the calendars of four executives with competing priorities; make trade‑off calls onwhat gets scheduled, moved,
or declinedResolve conflicts proactively before they surface; protect focus time and prep windowsCoordinate across time zones for international meetings, investor calls, and cross‑market workTravel & logisticsPlan and book complex multi‑leg travel across Europe and the US — flights, hotels, ground transport, visas where neededBuild detailed itineraries; anticipate disruptions and hold contingency optionsManage expense reporting and reconciliation for all four executivesMeetings & communicationsPrepare agendas, briefing notes, and pre‑reads; capture actions and drive follow‑up to closureCoordinate board meetings, investor updates, and leadership offsites end to endDraft, screen, and prioritize correspondence; act as a filter and first point of contactOperations & projectsCoordinate cross‑functional initiatives on behalf of the executives, tracking deliverables and unblocking bottlenecksOrganize internal and external events (team gatherings, investor visits, client dinners)Handle confidential documents, contracts, and sensitive information with total discretionWhat We’re Looking For3+ years supporting C‑level executives, ideally in a high‑growth startup, VC/PE, or consulting environmentFluent English and Italian,
written and spokenProven ability to manage multiple senior stakeholders and make independent prioritization decisionExceptional organization and attention to detail; sound judgment under pressure; complete discretionComfort with ambiguity — you’re a problem solver that can make indipendent callsProficiency with Google Workspace, AI tools, Notion and SlackExposure to international, multi‑market operationsBased in or able to relocate to MilanWhat Sets Us ApartAn Exceptional TeamAt Lexroom, you’ll work alongside top talent in tech and legal AI.Our focused teams operate with purpose and autonomy, so every contribution delivers visible results.You’ll collaborate with people who pair innovation with rigor, curiosity with discipline, ambition with depth.Growth that MattersWe hire exceptional people to make a difference - and we give them space to lead.Your work will shape the future of legal technology and set new standards for the field.Impact is defined by vision and execution, not by age or title. If you’re ready to take responsibility, you’ll find real opportunities to grow and lead high‑stakes projects.Rewarding Your ContributionWe value excellence and share success:Annual Salary: €35,000 – €45,000Equity Package: Equity participation to align your growth with the company's long‑term success.Benefits That MatterHybrid Work: Split your time between working from home and collaborating in our Milan HQ three days a week, with flexibility.Health Insurance: Comprehensive coverage to ensure peace of mind.Meal Vouchers: Daily support to make your lunch breaks easier.Team Retreats & Off‑sites: Dedicated time to connect, collaborate, and spark bold ideas.At Lexroom, ambition meets discipline and purpose. We’re not just building a product—we’re setting a new standard for the legal world.#J-18808-Ljbffr