Personal Executive Assistant
Pubblicato il 03-09-2026 - Confidential Careers in Pavia
Location: Milan (with occasional travel to France and Switzerland)
Contract: Freelance (P.IVA) / Independent Consultant
Commitment: Full-time
About the Role
For an Italian company in strong international growth, operating across luxury services, travel, private mobility, hospitality and real estate, we are looking for an:
Personal Executive Assistant
The position combines executive support, coordination and strategic exposure, requiring a professional who can operate with autonomy, discretion and strong problem-solving skills.
You will report directly to the President, acting as a trusted point of reference in the management of both professional and personal priorities, ensuring that activities, commitments and follow-ups are handled efficiently and consistently.
Key Responsibilities
- Manage and optimize the President's professional and personal agenda, priorities and international travel logistics
- Coordinate personal commitments and the organization of travel and transportation
- Coordinate cross-functional projects across marketing, legal and operations
- Support strategic initiatives, partnerships and business development activities
- Handle confidential communications and high-level stakeholder interactions
- Prepare documents, presentations, reports and concise executive summaries
- Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions
- Support the execution of events, meetings and international activities
- Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities
- Support the management of complex and time-sensitive operational matters
Candidate Profile
We are looking for a structured,
fast-thinking and highly reliable professional with a strong business mindset and the ability to operate effectively in a dynamic, international and entrepreneurial environment.
The ideal candidate is highly proactive and able to anticipate upcoming activities, manage multiple priorities simultaneously and ensure continuous follow-up on the President's commitments.
Must-have requirements:
- Fluent in Italian and English (French is concidered a plus)
- Active P.IVAequivalent freelance status or availability to open one
- Proven experience in roles such as: Executive Assistant / Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, Legal / Paralegal support
- Excellent organizational and execution skills
- Strong problem-solving and priority-management skills
- High level of discretion and confidentiality
- Good knowledge of digital and workplace tools
- Full-time availability and flexibility to travel when required
- Driving licence is considered a plus
Functional Skills
The ideal candidate has experience or exposure to at least two of the following areas:
- Marketing & Communication
- Legal (contracts, compliance, corporate basics)
- Business Operations / HR / Organizational Management
The position is ideal for a highly autonomous, pragmatic and business-oriented professional who can move seamlessly between executive support, operational coordination and strategic initiatives.
What We Offer
- Freelance collaboration in an international, dynamic and entrepreneurial environment
- Direct exposure to the President and involvement in key business activities
- Cross-functional involvement across different areas of the business
- Opportunities for professional growth and progression into positions of greater responsibility
- Travel expenses covered when applicable
- Performance-based discretionary bonuses linked to projects and value delivered