Executive Assistant To Managing Director - Southern Europe | Based In Milan

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7n1dy0

The Executive Assistant supports the administrative needs of select Managing Director - Southern Europe. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.Key AccountabilitiesCalendar Management:Proactively manage daily calendars and resolve scheduling conflictsPrepare and maintain master calendar which includes departmental vacation schedules and travel schedulesTravel Coordination:Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)Create travel itinerariesPrepare accurate expense reports through ConcurCommunication:Communicate and liaise with the team to properly inform calendar and project managementCreate and compile detailed PowerPoint presentations for Senior management and general meetingsGeneral Administration:Assist in the logistical preparation for meetings including reserving conference rooms, ordering meals, liaising with IT,



etc.Assist in the organization of filesProcess invoices through accounts payable / expenseSupport ad hoc project requestsDistribute mail and coordinate shipping with the mailroomQualifications5+ years of previous administrative assistant with at least 2 years’ experience supporting a President/CEOAdvanced Microsoft Office skills with an emphasis on Word, Excel and PowerPointMust be discrete due to exposure of highly confidential client informationAbility to multitask and prioritize workloadMust have excellent organizational skillsStrong communication skillsAbility to work independentlyFormer retail environment experience is preferredFluent in Italian and English, a third language is considered a valuable plusFor new joiners for this role in Italy, the annual gross salary associated with this position starts from 38.000€. This is only the initial annual gross salary granted to this position. This figure has been determined based on objective and gender-neutral criteria and reflects the starting salary normally applicable to the position at the time of publication of this job posting. Actual salaries may vary based on factors such as your unique blend of experience and skills, start date and our current organizational needs. This role is also eligible for bonuses, subject to Tiffany's discretion and based on factors such as individual and/or organizational performance.On top of legal benefits, further benefits are provided in accordance with current company policies.This position is subject to the provisions of the collective bargaining agreement (CCNLTerziario, Distribuzione e Servizi) applicable to the role and applied by Tiffany & Co. in Italy.#J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7n1dy0