Executive Assistant - Italy Office
Pubblicato il 03-09-2026 - Dubai Chambers in Pavia
p"Applicants based in Milan" /ppbr/ppTo provide support to the Chief Representative of Italy Office in implementing international relations objectives, via the International Office, including effective, efficient, and sustainable operations of the office, management of stakeholder relations, maintaining all types of communication, and assistance with roadmap implementation. /ppbr/ppbKEY ACCOUNTABILITIES: /b /ppbr/ppbAdministrative Operations /b /pulliEnsure all administrative operations of the office are conducted to the highest standard, amongst other areas, to ensure all reporting procedures and processes delegated by HQ are conducted in a timely manner and adhere to all set deadlines. /liliManage all types of communication and support with marketing and social media outreach. /liliAssist the full cycle implementation of project-based activities via the International Offices. /liliSupport in the organization of all business facilitation platforms, such as seminars, conferences, group discussions, roundtable, forums and others. /liliProvide assistance to the Chief Representative of Representative Office, when and if needed. /li /ulpbr/ppbInformation Security /b /pulliAdherence to the information security policies/processes/program and for reporting any security breaches or incidents to the direct management. /li /ulpbr/ppbPolicies, Systems, Processes and Procedures /b /pulliContribute to the identification of opportunities for the continuous improvement of departmental systems, policies, processes and practices considering ‘international leading practices’ to improve productivity and operational efficiency.
/liliProvide critical input to support the development of Department’s systems, policies, processes, and procedures to meet business requirements. /liliEnsure team members comply with all Department’s policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner. /li /ulpbr/ppbQuality, Health, Security, Safety and Environment /b /ppEnsure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Department to guarantee employee safety and delivery of high-quality services. /ppbr/ppbReporting /b /ppEnsure that all departmental reports are prepared timely and accurately and meet Dubai requirements, policies and quality standards. /ppbr/ppbOthers /b /ppOther relevant tasks of the job purpose when, and if required /ppbr/ppbQUALIFICATIONS EXPERIENCE: /b /ppbMinimum Qualification /b /ppBachelor’s degree in international business, Business Administration or other relevant fields /ppbr/ppbMinimum Experience and Skills /b /pp3 - 5 years of progressive experience in corporate affairs, external relations in various huge organizations or business /ppBusiness research experience /ppMust have business awareness and basic knowledge about local country’s business community /ppFluent in English, and country languages (read, spoken, written) /ppExcellent knowledge in MS applications. /ppExcellent team skills. /ppbr/ppbCOMPETENCIES: /b /ppCommunication Skills /ppPR Management /ppEvents Management /ppLocal / International Business Trade Acumen /ppBusiness Trade Promotions Management. /ppInternational Relations Management /ppDiplomatic International Business Protocol /p