Office Coordinator with HR Administration
Pubblicato il 03-09-2026 - Altro in Genova
By agreement Are you looking for a broad and varied role where office coordination and HR administration come together within an international technology company? We are now seeking a structured, reliable, and service-oriented Office Coordinator to join our team in Genoa and support our operations in Italy.
About the role In this role, you will take overall responsibility for office operations and internal administrative support. You will work closely with both management and employees to ensure that all administrative processes run smoothly, efficiently, and in a highly professional manner within a dynamic international environment. You will be part of our Italian team of five and play an important role in supporting the business and contributing to our continued growth in Italy.
In this role, you will work closely with our CFO and HR Manager, both based at our headquarters in Stockholm, while reporting directly to your manager in Italy. Office administration and day-to-day office management Procurement of office supplies and equipment Organisation of business travel, accommodation, and travel documentation Liaising with public authorities, suppliers, and external partners HR and Personnel administration support Preparation and coordination of payroll-related documentation Customer invoicing for locally provided services and spare parts Management of employment documentation, onboarding,
and offboarding Coordination of occupational health & safety training and medical checks Administrative support to other departments as required Who you are We are looking for a proactive and well‐organised professional who enjoys working in a broad role with multiple responsibilities. You take ownership of your work, communicate clearly, and enjoy supporting both people and business operations.
Experience in HR administration and/or office administration Good knowledge of Microsoft Office Fluent Italian and good command of English, both written and spoken Experience in payroll administration, international organisations or event coordination is considered a strong advantage.
What we offer At Firefly, you will join an international company characterised by short decision‐making paths, strong collaboration, and a supportive team culture.
We offer a varied role with the opportunity to grow and develop together with the business. Firefly in brief Firefly is a Swedish corporate group providing industrial fire prevention and protection systems to the global process industry. Since 1973, we have specialised in customised system solutions of the highest technical standard and quality.
Our headquarters is located in Stockholm. We operate globally, with sales in more than 90 countries through direct operations and distributors and we in total 170 employees. Please submit your CV and cover letter via our online application form in English.