Personal Assistant to CEO (Part Time)
Pubblicato il 04-09-2026 - WHATS RUNNING in Firenze
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This is a tempo parziale hybrid role for a Personal Assistant to the CEO. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, and clerical skills. The role is located in Florence but allows for some work from home. Post-Graduates and University Students are welcome to apply.
The candidate must demonstrate versatility and be highly-organised to perform personalised administrative duties. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the CEO. You may also be required to make travel arrangements and assist with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the CEO and work autonomously to provide customised administrative support.
Personal Assistant responsibilities
- Acting as the point of contact between the CEO and clients
- Screening and directing phone calls and distribute correspondence
- Handling requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Source supplies
- Produce reports, presentations and briefs
- Devise and maintain filing system
Requirements and skills
- Based in Italy
- Able to travel
- Highly organised
- Knowledge of professional management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and priorities daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- University degree at minimum
- PA diploma or certification would be considered an advantage
- Ability to interact effectively
- Self-motivated, reliable, and willing to work flexible hours
- Proficient computer skills with an in-depth knowledge of relevant software packages such xysqume as the MS Office Suite
- Proactively develops job-related knowledge, skills, and abilities
- Calm and considerate under pressure
- Reliable and diligent in carrying out responsibilities
Seniority level
- Seniority levelEntry level
Employment type
- Employment typePart-time
Job function
- Job functionAdministrative
- IndustriesAppliances, Electrical, and Electronics Manufacturing
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