HR Administration
Pubblicato il 04-09-2026 - Arsenale Group in Roma
What We Are Looking For:
Reporting to the HR Administration Manager, as a HR Administration & Payroll Specialist you will be responsible for personnel administration and payroll activities across the Group companies, ensuring accuracy, compliance, and timely execution of all related processes while providing support to employees and internal stakeholders.
Key Activities:
- Preparation and submission of mandatory employment notifications (UNILAV) to the Italian Ministry of Labour for the Group companies.
- Preparation, reconciliation, and monthly closure of timesheets through TeamSystem, including manual management of anomalies and supporting documentation.
- Creation, updating, and maintenance of employee records within HR systems (TeamSystem).
- Administration of pension and healthcare funds.
- Management of supplementary insurance schemes (e.g., Reale Mutua, QUAS) and monitoring of enrolments and terminations.
- Opening and administration of workplace accident and maternity cases, ensuring compliance with deadlines and reporting requirements.
- Drafting of commitment letters for employees.
Payroll and Monthly Activities:
- End-to-end payroll administration for both current-month and deferred payroll cycles, including:
- collection of payroll variables;
- submission of payroll inputs to TeamSystem payroll providers;
- payslip review and implementation;
- final payroll validation.
- Coordination with the Labour Consultant and TeamSystem Payroll Provider.
- Post-payroll activities and F24 tax/payment management in collaboration with Treasury.
- Management and allocation of meal vouchers.
Time & Attendance Management, Reporting and Data Analysis:
- Preparation of monthly HR reports covering:
- Extraction and reprocessing of data from TeamSystem due to the lack of structured automated reporting.
- Preparation of ad hoc reports for HR and Finance departments.
- Management of headcount files and monitoring of new hires.
- HR data analysis using advanced Excel tools.