Team Leader Admin
Pubblicato il 05-09-2026 - Alfadocs in Milano
ppAt bAlfaDocs /b, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration. /ppWe take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive. /ph3About the role /h3pAs Team Leader Admin, you will lead AlfaDocs' Administration team (4 people) and own the smooth running of our administrative, finance-support, and office operations in the Milan office. Beyond hands-on execution, you set priorities, safeguard quality and compliance, and act as the reference point for your team and for cross-functional stakeholders. This role is for someone who combines solid operational expertise with the ability to coordinate people and continuously improve processes. /ph3Activities /h3pbTeam Leadership /b /pulliTeam coordination: Leading, coordinating, and supporting a team of 4, distributing workload and setting clear priorities. /liliPoint of reference: Acting as the main escalation point for the team on administrative, finance, and office matters. /liliProcess ownership: Defining, documenting, and continuously improving administrative procedures and internal workflows. /liliQuality deadlines: Monitoring service levels, deadlines, and quality standards to ensure accuracy and consistency across the team's output. /liliPeople development:
Supporting the growth of team members and fostering a "win as a team" culture. /li /ulpbAdministration Tasks /b /pulliInvoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution. /liliBalancing: Ensuring all financial records are in order and reconciled on a regular basis. /liliBanking: Managing daily banking activities, including transactions and deposits. /liliCash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients. /liliFinancial Reporting: Preparing monthly reports to provide insight into the financial health of the company. /li /ulpbOffice Management Tasks /b /pulliEmployees' Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies. /liliInventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels. /liliAccounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding. /liliOffboarding: Managing the offboarding process, ensuring all necessary steps are followed. /liliMilan Office Management: Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
/liliEvent Management: Organizing and managing internal office events, ensuring smooth execution within budget. /li /ululli5-7 years of experience in administration and finance/accounting /liliProven experience in managing a team and/or mentoring junior team members /liliSolid knowledge of accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud) /liliExcellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams /liliFamiliarity with Google Drive, Slack, Gmail /liliFluent Italian English (at least C1) /liliGerman-speaking skills are a plus /li /ulh3bAdministrative Info: /b /h3ullibContract /b: unlimited term contract (1°livello CCNL Commercio) /lilibSalary range /b: 38K-42K /lilibLocation: Milan /b, Italy (Via Eritrea n. (Palazzo Tecniche Nuove) /lilibOffice Model: /bHybrid Mode 3 days in the office, 2 days remote /lilibWorking hours /b: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break /lilibTrial Period /b: 6 months /lilibEquipment /b: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor /lilibStart Date /b:Starting September/October 2026 /li /ululliWelfare with Coverflex (600€ a year) /li /ululliBonus for paid English or German language courses. /liliTraining courses, books, workshops, and team-building activities for personal and professional growth. /liliPartnership with Serenis (an online psychotherapy platform) - three sessions offered if needed. /liliRegular company reunions (yearly meetups, Christmas dinner) /liliSnacks and fruit always available in the office /li /ul /p #J-18808-Ljbffr