Office Manager
Pubblicato il 05-09-2026 - SolaX Power Italia in Milano
pAbout the Role /ppWe are looking for an organized, proactive, and hands-on bOffice Manager /b to oversee the daily operations of our Italy office and ensure a professional, efficient, and well-functioning workplace. /ppThe ideal candidate will be responsible for office administration, facilities management, supplier coordination, employee support, and general administrative activities. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced international environment. /ppKey Responsibilities /ppOffice Facilities Management /pulliManage the day-to-day operations of the Italy office and ensure a safe, clean, and professional working environment. /liliCoordinate office facilities, maintenance, utilities, office supplies, equipment, and other workplace services. /liliManage relationships with landlords, property management companies, and external service providers. /liliIdentify and resolve office-related issues in a timely and cost-effective manner. /liliMonitor office-related expenses and support budget management. /li /ulpAdministration Supplier Management /pulliManage contracts and relationships with office service providers, including cleaning, security, maintenance, telecommunications, and other vendors. /liliCollect and review invoices and coordinate with Finance for payment processing. /liliSupport procurement of office supplies, equipment, and other administrative requirements. /liliMaintain accurate records of office contracts, assets, and administrative documentation. /li /ulpEmployee Support /pulliProvide day-to-day administrative support to employees in the Italy office. /liliSupport onboarding and offboarding activities, including workspace preparation, equipment, access cards, and other administrative arrangements.
/liliCoordinate employee business travel, accommodation, and other related arrangements when required. /liliSupport employee activities, internal events, and office engagement initiatives. /li /ulpGeneral Administration Compliance /pulliMaintain office policies, procedures, and administrative records. /liliCoordinate with HR, Finance, IT, and other internal teams on local administrative matters. /liliSupport local compliance-related and government administrative activities when required. /liliHandle confidential information with professionalism and discretion. /liliPerform other administrative duties and projects assigned by management. /li /ulpRequirements /pulliBachelor’s degree or equivalent experience in Business Administration, Management, Human Resources, or a related field. /lilib3+ years of experience /b in Office Management, Administration, Facilities Management, or a similar role. /liliStrong organizational and multitasking skills with excellent attention to detail. /liliGood communication and interpersonal skills, with the ability to work effectively with employees, suppliers, and external partners. /liliStrong problem-solving skills and a proactive, hands-on approach. /liliGood command of bItalian and English /b, both written and spoken. /liliProficiency in Microsoft Office / Google Workspace. /liliExperience working in an international company or multicultural environment is a plus. /li /ulpWhat We Offer /pulliAn international and collaborative working environment. /liliThe opportunity to work with a growing global renewable energy company. /liliA dynamic role with broad exposure to office operations and cross-functional collaboration. /liliCompetitive compensation and benefits package. /liliOpportunities for professional growth and development. /li /ulpbr/p