Executive Assistant and Office Coordinator

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Contexte et environnement:
TotalEnergies has been present in Italy for over 70 years. Its activities encompass the entire energy sector, operating through various Business Units spread across the country.

TotalEnergies Italia Servizi is the subsidiary that provides tailored professional services to all Business Units in Italy, ensuring professionalism, sustainability, and progress.

At TotalEnergies, we invest in people and in developing their talent. We consider safety, health, and respect for human rights our priorities. Hence, we are committed to ensuring a safe, inclusive, and innovative professional environment where collaboration and listening are part of our model. We place people at the center, ensuring a balance between work and private life, promoting flexibility and well-being, company welfare, meal vouchers, within a culture that celebrates success and shares moments of conviviality.

Activités:
Administration & Office Coordination
- Manage calendars, meetings, and daily activities for the General Manager and PMT.
- Prepare and update reports, presentations, and spreadsheets.




- Maintain the project organization chart and administrative records.
- Support internal communication (HSE updates, progress reports, weekly activity summaries, site/yard/FATs pictures).
- Manage nomination letters and delegation of authority documents.
- Organize team‑building activities.

Onboarding & People Support
- Coordinate newcomer onboarding (workflow, induction follow‑up, “circuit d’accueil”, internal announcements, contact list updates).
- Prepare and follow up on mission orders, expenses, leave schedules, and timesheets.
- Track administrative requests and project documentation.

Project Support
- Prepare and coordinate weekly and monthly project meetings.
- Support the Leader Team action plan and workshops.
- Administer and maintain the Project SharePoint.

HSE & Security Support
- Support HSE reporting (man‑hours, anomalies) and participate in safety tours.
- Manage

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7onco4