Junior HR & Facility Manager
Pubblicato il 07-09-2026 - Innocean Italy in Milano
INNOCEAN is a global marketing and communications agency and we are looking for a Jr. HR & Facility Manager (Freelancer) to join our growing team and help us build a vibrant, seamless, and efficient work environment.
In this versatile role, you will play a key part in supporting our most valuable asset—our people—while ensuring our office runs without a hitch.
You will bridge the gap between employee experience and office operations, gaining invaluable 360-degree exposure across both HR and Facility Management.
1. Human Resources (HR)
- Onboarding & Offboarding: Coordinate the end-to-end onboarding process for new hires (hardware setup, documentation, orientation) and manage smooth offboarding workflows.
- Culture & Engagement: Support to organize team events, workshops, and wellness activities to support a positive office culture.
- HR Payroll/Finance Support: Reimbursement activities, Presences, order lunch tickets, Summit Purchase request, verify non trade invoices
2. General Affairs (GA) & Office Operations
- Facility & Supply Management: Oversee office maintenance, manage office supply inventories, and serve as the main point of contact with building management, vendors, and service providers.
- Asset Management: Track and manage company physical assets (furniture, devices, office equipment).
- Travel & Procurement: Assist with booking travel, accommodation, and procuring office services or vendor contracts.
- Health & Safety:
Ensure compliance with workplace health and safety standards and maintain emergency response procedures.
3. IT Support & Systems Management
- First-Line Tech Support: Act as the internal helpdesk point of contact for basic hardware (laptops, printers) and software troubleshooting.
- User & Access Management: Manage user accounts, software licenses, email setups, and access permissions across key platforms.
- Vendor & Asset Tracking: Maintain IT asset registers and coordinate with external IT consultants for advanced technical issues.
- Data Security & Hygiene: Enforce basic IT security policies (password rotation, 2FA, data backups, hardware hygiene).
Qualifications & Requirements
- Experience: 3-5 years of experience in HR, office administration, General Affairs, or IT operations support.
- Education: Bachelor’s degree in Business Administration, Human Resources, Information Technology, or a related field (or equivalent practical experience).
- Tech Proficiency: Working knowledge of cloud workplace suites (Microsoft 365).
- Basic understanding of hardware setup (macOS/Windows), network fundamentals (Wi-Fi, VPN), and software license management.
- Communication: Excellent verbal and written communication skills; ability to interact professionally with internal staff and external vendors.
- Problem-Solving & Multitasking: Strong organizational skills with the ability to prioritize competing demands in a fast-paced environment.
- Fluent Italian and English, Korean is plus.
- Freelance contract for 6 months
- Retribuzione Gross 2000€/months