Executive Assistant to Managing Director

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7p9mht

The Executive Assistant supports the administrative needs of select Managing Director - Southern Europe. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.

Key Accountabilities

Calendar Management:
- Proactively manage daily calendars and resolve scheduling conflicts
- Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules

Travel Coordination:
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Create travel itineraries
- Prepare accurate expense reports through Concur

Communication:
- Communicate and liaise with the team to properly inform calendar and project management
- Create and compile detailed PowerPoint presentations for Senior management and general meetings

General Administration:
- Assist in the logistical preparation for meetings including reserving conference rooms,



ordering meals, liaising with IT, etc.
- Assist in the organization of files
- Process invoices through accounts payable / expense
- Support ad hoc project requests
- Distribute mail and coordinate shipping with the mailroom

Qualifications
- 5+ years of previous administrative assistant with at least 2 years’ experience supporting a President/CEO
- Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
- Must be discrete due to exposure of highly confidential client information
- Ability to multitask and prioritize workload
- Must have excellent organizational skills
- Strong communication skills
- Ability to work independently
- Former retail environment experience is preferred
- Fluent in Italian and English, a third language is considered a valuable plus

For new joiners for this role in Italy, the annual gross salary associated with this position starts from

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7p9mht