Events Management Specialist
Pubblicato il 07-09-2026 - Jobtailor in Milano
- Support the administrative management of the Events & Protocol Office, including budget monitoring and use of SAP
- Manage office records, documentation, archives, and event reporting
- Support the selection and coordination of student hosts and hostesses
- Manage communications with event support staff through dedicated platforms and communication channels
- Collaborate with relevant University offices during event planning, delivery, and follow-up
- Create registration forms and monitor participant registrations
- Liaise with external suppliers, from requesting and evaluating quotations to coordinating set-up and on-site delivery
- Coordinate hosts and hostesses before and during events
- Manage Events & Protocol Office activities through the University’s dedicated Event System
- Support the organization of concerts and other cultural initiatives
- Contribute to meetings, experiences, institutional ceremonies, donor tours, inaugurations, and other initiatives involving key University stakeholders
- Provide organizational and back-office support throughout all phases of event delivery
Requirements
- University degree
- Up to one year of professional experience, preferably in event organization, event operations, protocol, or related areas
- Previous study, work, or life experience outside Italy for at least 6 months
- Fluency in Italian and English
- Strong command of Microsoft Office
- Familiarity with SAP and event management platforms is a plus
- Strong organizational and planning skills, with the ability to manage multiple activities and deadlines
- Accuracy and attention to detail, particularly when managing budgets, data, and administrative processes
- Excellent interpersonal and communication skills
- Ability to collaborate effectively with internal stakeholders, suppliers, and event staff
- Proactive, flexible, service-oriented, and hands-on approach
- Availability to provide operational support during events when required
Core Competencies
Demonstrate