Registrar I

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Position Details

- Reporting Manager: Registrar I
- Status: Hourly, Non-Exempt
- Type: Regular, Full-Time
- Program: IA - Stellar Oaks VA - Red Oak Comm SD

Overview The Registrar I will be responsible for managing all aspects of student records, including registration, requesting student documents, as well as updating student data. The ideal candidate will have a strong understanding of academic policies and procedures, excellent communication and customer service skills, and the ability to work independently and collaboratively as part of a team.

Essential Duties

- Registration Support: Assist with the student registration process, ensuring timely and accurate collection and verification of required student records, enrollment forms, and related documentation.
- Student Record Management: Maintain, update, and securely store
- Academic Achievement Records and cumulative student records through accurate data entry as directed by the Academics team and counselors.
- Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the academics team/counselors.
- Scheduling Coordination: Enter student schedules into the system and support schedule adjustments as needed, collaborating with counselors and academic teams to ensure accurate student placement.
- Student Transfers and Withdrawals: Coordinate the transfer and withdrawal process, including initiating, processing, and confirming the completion of all required steps for students transitioning in or out of the school.
- Produce and send Verification of Enrollment (VOE), upon request, to pertinent and appropriate parties.
- Request student records from the sending school and disseminate them appropriately.
- Release Texas Virtual School communications regarding student records and record retention when appropriate to inform families, and on behalf of Stellar Virtual and partners.
- Compliance and Record Retention: Ensure all student data entry, record-keeping, and retention practices comply with school policies and state regulations.
- Perform other job-related duties as assigned.

Knowledge,



Skills & Attributes

- Knowledge of record maintenance; district policies and procedures, state regulations concerning enrollment, and credit requirements.
- Strong organization, communication, and interpersonal skills; strong work ethic.
- Proven proficiency in MS Excel, and MS Word.
- Willingness to become proficient in “newer” technologies such as Zoom, Google Workspace, and Google Sheets.
- Experience with Infinite Campus Student Information System (SIS) a plus.
- Proven experience working independently with minimal supervision, including the ability to manage a digital task list and maintain a stable remote (home-office) infrastructure.
- Minimum of 1–2 years of experience using the Google Workspace suite (Docs, Sheets, Slides, Drive, Workspace) in a professional setting.
- Demonstrated ability to communicate complex ideas via written channels with high clarity and low ambiguity.
- Access to a private, reliable, and secure high-speed internet connection with a minimum of 25 Mbps download and 10 Mbps upload speeds.

Education & Certification Requirements

- A minimum of a High School Diploma or equivalent is required.
- At least three (3) years of clerical or secretarial experience.

Benefits & Incentives (Full-Time Only)

- Competitive vacation and paid time off plans
- Comprehensive medical (HMO, HDHP, and PPO), dental, and vision plans with varying coverage for employees and their families, with options available in all states, including a high-deductible health plan (HDHP) option.
- 401(k) retirement plan (pre- and post-tax options) with matching contribution up to 3% after one year of employment
- Additional supplemental disability, life, critical illness,



hospital indemnity, accident, legal aid, and ID theft protection plans
- Flexible Spending Account (FSA) or Health Savings Account (HSA)
- Two paid closure weeks each year (weeks of July 4 and December 25)
- 11 Company-paid Holidays

State Hiring Eligibility Primary States: Stellar Virtual actively hires educators in Arizona (AZ), Indiana (IN), Iowa (IA), Missouri (MO), Oregon (OR), Tennessee (TN), Texas (TX), and Washington (WA). Limited States: Stellar Virtual may consider candidates residing in Alabama (AL), Arkansas (AR), Colorado (CO), Florida (FL), Georgia (GA), Illinois (IL), Kansas (KS), Kentucky (KY), Louisiana (LA), Massachusetts (MA), Mississippi (MS), New Hampshire (NH), North Carolina (NC), Oklahoma (OK), Pennsylvania (PA), South Carolina (SC), Utah (UT), Virginia (VA), and Wisconsin (WI)

State Eligibility Requirements: Stellar Virtual is currently unable to hire candidates who reside in the following states: Alaska, California, Connecticut, Delaware, Hawaii, Maine, Maryland, Michigan, New York, and Rhode Island, or any state not otherwise listed as an approved hiring location for this organization. Applicants residing in any of these states, or in any state not included in Stellar Virtual's approved hiring locations, will not be considered for this position. We encourage candidates to confirm their state of residence aligns with our current hiring footprint before applying.

Employment "At-Will" Statement : For W-2 employment, Stellar Virtual is an at-will employer. This means the employee and Stellar Virtual can terminate the employment at any time, with or without cause or notice, as legally permitted. This does not guarantee continued employment or a contract. All 1099 status is excluded.

Equal Employment Opportunity (EEO) : Stellar Virtual is an equal opportunity employer committed to diversity and inclusion. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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