Teamlead admin
Pubblicato il 11-09-2026 - AlfaDocs.com in Milano
At AlfaDocs , we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.
We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.
As Team Leader Admin, you will lead AlfaDocs' Administration team (4 people) and own the smooth running of our administrative, finance-support, and office operations in the Milan office. Beyond hands-on execution, you set priorities, safeguard quality and compliance, and act as the reference point for your team and for cross-functional stakeholders. Leading, coordinating, and supporting a team of 4, distributing workload and setting clear priorities.
Point of reference: Acting as the main escalation point for the team on administrative, finance, and office matters.
Monitoring service levels, deadlines,
and quality standards to ensure accuracy and consistency across the team's output.
Supporting the growth of team members and fostering a "win as a team" culture.
Administration Tasks
Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
Banking: Managing daily banking activities, including transactions and deposits.
Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.
Office Management Tasks
Employees' Travel Management: Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
Milan Off