HR Representative
Pubblicato il 12-09-2026 - Ingersoll Rand in Milano
Location: Vignate, Italy (Hybrid)
We are looking for a proactive, detail-oriented, and operations-driven HR Administration Specialist who can confidently manage Time & Attendance (T&A;), payroll processes, and HR administration activities.
In this role, you will oversee core processes that are critical to the organization’s day-to-day operations, working in a multi-site, international, and fast-paced environment where accuracy, responsiveness, and the ability to manage complexity make a real difference.
The role also involves actively supporting labor relations activities, particularly through documentation management, data preparation, and analysis.
Fluency in English is essential, as you will interact daily with global stakeholders.
You will serve as a key operational point of contact, ensuring the smooth execution of payroll and T&A; processes:
Collect, verify, and consolidate monthly payroll inputs (salary variables, attendance records, absences, overtime, allowances, etc.).
Monitor and validate data from T&A; systems, ensuring accuracy, completeness,
and compliance with company policies and applicable regulations.
Support the validation of pre-payroll drafts and final payroll outputs, identifying discrepancies and contributing to their resolution.
Collaborate with the international Payroll team, managing tickets, escalations, and follow-up actions.
Contribute to the preparation of standard and ad hoc reports (labor costs, FTEs, absenteeism, overtime, etc.).
Administrative Support for Labor Relations
You will partner with the HR Generalist on activities related to labor relations, including:
Preparing documentation, reports, and data analyses for meetings with employee representatives and trade unions (RSU/RSA).
English: B2–C1 level, with the ability to work effectively with international stakeholders on a daily basis.
Experience: 1–3 years of experience in HR administration, with a focus on payroll and/or T&A; processes.
Experience working with external payroll pro