12 set - Italia
New Era Cap
Job Title - Office Manager (Italy)
Department - Administration
Reporting Line - Head of Sales - Southern Europe
Employment Type - Permanent, Full-Time
ABOUT NEW ERA CAP
New Era Cap is more than a headwear brand. With over 100 years of heritage, we are a global leader in sports, fashion and lifestyle, recognised for our innovation, authenticity and craftsmanship. As the official on-field cap of Major League Baseball and a trusted partner to leading sports leagues, teams and brands worldwide, we continue to shape culture through creativity and self-expression.
WHY JOIN NEW ERA?
The Office manager is responsible for the efficient functioning of the office through a range of administrative, financial, HR and facilities tasks. This position reports to the Head of Sales – Southern Europe.
Administration:
Phone and clients/visitor’s reception
Managing mails, parcels, couriers, carriers
Classification and archive Storage
Preparing letters and reports
Financial/Accounting:
Liaising with the external accounting/social firm and HQ financial department
Processing accounts payable invoices: checking, follow up, reporting
Dealing with the bank agency and managing Company credit cards (7)
Checking and reporting expenses (credit cards and cash)
Liaising with the with our Italian payroll bureau and HQ HR department
Payroll management: preparation, checking and submission
Administration of local benefits providers
Onboarding and offboarding coordination
Office Management/Facilities:
Ensure the smooth running of the office (services, equipment, supplies, cleaning, storage)
Maintaining and ensuring that health and safety policies are up to date
Ordering stationery and furniture (office and Sales representative)
Ensure sound administration of suppliers and service providers contracts
Fleet management: phone (fixed and mobile phones) and vehicle coordination with Leasing company
Cost optimization, contracts negotiations
Event Management:
Organising and booking transport and acco
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