Office Assistant

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ppJob Description - Office Assistant ) /p pJob Description /p pbCALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT /bb: /b /p pOffice Assistant /p h3Job Posting /h3 p06/Sep/2026 /p h3Closure Date /h3 p21/Sep/2026, 9:59:00 PM /p pOrganizational Unit : CSH - Human Resources /p h3Job Type /h3 pStaff position /p pType of Requisition : General Service /p h3Primary Location /h3 pItaly-Rome /p pDuration : Fixed-term: two years with possibility of extension /p pPost Number : /p pbIMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device /b /p pStaff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. /p ul liFAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture /li liQualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply /li liEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values /li liFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination /li liAll selected candidates will undergo rigorous reference and background checks /li liAll applications will be treated with the strictest confidentiality /li liFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. /li /ul pFAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. /p pThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind. /p h3Organizational Setting /h3 pThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life leaving no one behind. /p pFAO's commitment to environmental sustainability is integral to our strategic objectives and operations. /p pThe position is located in the Human Resources Division at FAO headquarters in Rome, Italy. /p h3Main Purpose /h3 pThe Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/ she ensures quality and consistency of the flow of office work and information in the work unit. /p h3Supervision Received/Exercised /h3 pThe Office Assistant reports to the Director, Human Resources Division.



The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff. /p h3Working Relationships /h3 pThe Office Assistant works closely with a wide range of colleagues in the division /region, with central units and external clients, performing and coordinating office- and management support services, and providing procedural guidance and information. /p h3Key Functions/Results /h3 ul liScreen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature. /li liCoordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications. /li liReview, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style. /li liPerform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit. /li liResearch, compile, and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases. /li liCoordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required. /li liCreate and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites. /li liPerform other duties as required. /li /ul h3Impact Of Work /h3 pThe incumbent's work impacts directly on the smooth and efficient running of the Office. He/ she plays a lead role in the provision of office support services for successful achievement of the organizational unit's mandate.



/p h3CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING /h3 h3Education /h3 pSecondary School Education. /p h3Experience /h3 pFour years of relevant experience in office/ management support work. /p h3Languages /h3 pWorking knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish). /p h3IT Skills /h3 pVery good knowledge of the MS Office applications, Internet and office technology equipment. /p h3Residency /h3 pGeneral Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence. /p h3Technical Skills /h3 ul liVery good knowledge of communication and documentation standards. /li liVery good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies. /li liVery good knowledge of the organizational structure. /li /ul h3Desirable Qualifications And Skills /h3 ul liDemonstrated ability and experience in dealing with sensitive and confidential information /li liExtent and relevance of experience in a front-office setting /li liFamiliarity with Governing Bodies Sessions and related documentation. /li liDemonstrated experience in drafting clearly and concisely routine and non-routine correspondence in English /li /ul h3ADDITIONAL INFORMATION /h3 ul liFAO does not charge a fee at any stage of the recruitment process (application, interview, processing) /li liPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at /li liThe length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments /li liAppointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. /li liGeneral Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or valid work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence. /li liNo international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location /li liFor additional information visit the FAO employment website: /li /ul pFAO staff are expectedto adhereto FAO Values of Commitment to FAO, /p pRespect for All and Integrity and Transparency /p /p #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7tu069