Executive and Private Assistant
Pubblicato il 13-09-2026 - Jobtome in Italia
IP Italiana Petroli S.P.A. Sebbene l'esperienza competente e le qualifiche siano fondamentali per questo ruolo, si assicuri di verificare di possedere le soft skill preferenziali, se richieste, prima di candidarsi.
is Italy's leading private group in the fuel and sustainable mobility sector, with a mission to power Italy on the move; Thanks to its network of service stations spread throughout the country, a comprehensive logistics system that supplies Italy's main airports and ports, and its refining capacity, IP Italiana Petroli is an essential partner for the mobility of all Italians and is strongly committed to energy transition projects. As part of the development plans of Società Italiana Petroli S.P.A., we are looking for a: EXECUTIVE ASSISTANTwho will provide high-level organisational and executive support to multiple C-Level Executives by coordinating calendars, priorities, information flows and key initiatives.
The role acts as a central point of reference for senior management and high-level internal and external stakeholders, operating with a high degree of autonomy,
proactivity and confidentiality,THE ROLE Specifically, the responsibilities are as follows: Manage complex calendars for multiple Executives, balancing competing priorities and proactively preventing scheduling conflicts. Organise domestic and international meetings, coordinating logistics, agendas, preparatory materials and follow-up actions. Coordinate corporate visits, events, conventions, workshops and town halls.
The role does not include responsibility for organising Board of Directors meetings.
Arrange domestic and international travel for the Executives, managing complex itineraries, changes and unexpected issues.
Draft, review and finalise executive communications, reports, presentations and materials for management meetings, including in English.
Support cross-functional initiatives and projects through planning, milestone tracking and coordination of contributions.
Manage office