Real Estate Coordinator
Pubblicato il 13-09-2026 - Emplify in Italia
place20129 Milano calendar_today 17.08.2026 business Rituals Cosmetics
Key Responsibilities
Administrative and Financial Coordination
- Manage and coordinate administrative and financial activities related to the Italian real estate portfolio.
- Prepare and follow up on manual payments, purchase orders, supplier activation, and related financial documentation.
- Review, monitor, and approve rent invoices, service charges, turnover rent, and other lease-related costs.
- Coordinate with Finance on annual declarations and financial obligations linked to lease agreements.
- Support the preparation and monitoring of forecasts and other real estate-related budget items.
- Ensure compliance with contractual payment obligations, including deposits, bank guarantees, and rent-related commitments.
Lease Administration and Documentation
- Contribute to the preparation of commercial LOIs (Letters of Intent), business plans, and related presentation materials.
- Maintain accurate and up-to-date lease records in internal systems, shared folders, and real estate management tools.
Systems and Data Management
- Update and maintain real estate data in systems and other relevant platforms.
- Ensure accuracy and completeness of all lease, payment, supplier, and opening-related data.
- Track opportunities received from brokers, ensuring proper recording and visibility within the team.
Operational Support to Store Openings and Portfolio Activities
- Support the coordination of lease-related activities connected to new openings, renewals, break options, relocations, and storage solutions.
Reporting and Presentations
- Prepare regular reports, analyses, and presentations to support decision‑making within the Real Estate team.
Your Profile
- Degree in Business Administration or Real Estate, and/or equivalent training in Property Law;
- Professional experience, ideally in commercial leasing or real estate back office;
- Strong communication skills in both Italian and English (written and