Office, Travel & Facility Specialist
Pubblicato il 14-09-2026 - Energy Dome in Lombardia
Energy Dome is a fast-growing global company developing innovative solutions for long-duration energy storage. Our CO2 Battery technology enables large-scale storage of renewable energy, supporting a more reliable and sustainable energy system.
Headquartered in Milan and operating across international markets, we offer a dynamic environment where people can take ownership, build new processes and actively contribute to the company's growth.
About the role
We are looking for an Office, Travel & Facility Specialist to manage business travel and support the day-to-day organization of our offices.
The role will be a key point of contact for employees, suppliers and external partners, ensuring smooth operations, efficient processes and a high-quality internal service.
What you will do
Travel Management
- Coordinate business travel in Italy and abroad, including flights, trains, hotels, rental cars and transfers.
- Support employees with travel planning, bookings, changes and unexpected issues.
- Ensure compliance with company travel policies and approval processes.
- Coordinate with travel agencies, hotels and other external providers.
- Monitor travel costs and identify opportunities to improve efficiency.
Office & Facility Management
- Manage the day-to-day organization of Energy Dome offices.
- Coordinate office supplies, meeting rooms, parking, access, couriers and general services.
- Coordinate maintenance activities and relationships with property managers and suppliers.
- Support internal meetings, company events and visits from clients and partners.
- Ensure office services and spaces are well organized and running smoothly.
Processes & Improvement
- Maintain documentation related to travel, suppliers and office activities.
- Help develop and improve internal travel, office and facility procedures.
- Identify opportunities to simplify processes and optimize costs.
- Collaborate with HR, Finance, HSE and other teams.
What we are looking for
- 2+ years of experience in office management, travel management, facility coordination, hospitality, executive support or similar roles.
- Strong organizational and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and a proactive, service-oriented approach.
- Good communication skills and confidence in dealing with employees and external suppliers.
- Good knowledge of Microsoft Office 365.
- Fluent Italian and English.
- Experience in international or fast-growing companies is a plus.
What we offer
- €30,000 – €40,000 gross annual salary, depending on experience, + individual premio, welfare, ticket restaurants
- 1 day of smart working per week.
- An international and fast-growing working environment.
- The opportunity to take ownership and contribute to building and improving Energy Dome's office, travel and facility processes.