Executive Assistant To The Coo

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7v2g8h

OverIT at a glance
OverIT is a global Software-as-a-Service (SaaS) company with a strong presence in North America and Europe.
We empower organizations in the power, utility, telco, and transportation industries to manage their mission-critical infrastructures efficiently and safely through cutting-edge Field Service Management software solutions.
At OverIT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), IoT (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on.
If you want to be part of a top technology brand, join us!
What you'll do
Act as the main point of contact for the COO's office, coordinating communication and ensuring smooth information flow with internal and external stakeholders
Proactively manage and help prioritize the COO's agenda, ensuring his time and attention remain focused on the most relevant business topics
Prepare, synthesize, and structure information, briefing materials, presentations, and documents ahead of key meetings and decisions
Drive meeting readiness by coordinating agendas, collecting contributions from different teams, and ensuring materials are clear, concise, consistent, and executive-ready
Track key actions, decisions, and deliverables following leadership meetings, proactively flagging risks, dependencies, or delays and ensuring appropriate follow-up across the organization
Coordinate leadership meetings, offsites, client engagements, and other high-level events involving the COO,



ensuring seamless preparation and execution
Support the COO on special projects and strategic initiatives, coordinating stakeholders, timelines, priorities, and execution
Manage a complex and dynamic calendar, balancing competing priorities, dependencies, and rapidly changing business needs
Organize complex international travel and related logistics, ensuring smooth planning, execution, and last-minute adjustments when needed
Handle highly confidential and sensitive information with absolute discretion, judgment, and professionalism
What you'll need
3+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-paced, international environment
Complete fluency in both Italian and English, with excellent written and verbal communication skills
Excellent organizational and prioritization skills, with the ability to manage multiple topics simultaneously and quickly adapt as priorities shift
A highly proactive mindset and the ability to anticipate needs, exercise sound judgment, and operate with a high degree of autonomy
Strong communication and interpersonal skills, with the confidence, judgment,



and professionalism to interact effectively with senior stakeholders
Excellent attention to detail and the ability to quickly turn complex or fragmented information into clear, concise, executive-ready materials
Utmost discretion, reliability, integrity, and sound judgment when handling confidential or sensitive information
Strong resilience and the ability to remain effective, composed, and solution-oriented in a demanding, fast-moving environment
A hands-on, pragmatic approach, a strong sense of ownership, and the willingness to step in wherever needed
Confidence using modern productivity and AI tools to streamline workflows, synthesize information, and improve the effectiveness of the COO's office
What we offer
OverIT is a unique transformation project in the SaaS space arena, full of ambition to scale and grow globally.
International culture and environment with the opportunity to partner with an outstanding group of people and professionals who joined the company to scale and succeed.
A career-defining opportunity with full exposure to two leading private equity firms.
Location-flexible lavoro da remoto across Italy
Competitive pay, meaningful growth opportunities, and a transparent approach to compensation.
Salary ranges are defined for each role based on experience, competencies, responsibilities, and geographic location, with additional benefits and performance-based incentives depending on the position.
The expected annual gross salary range for this position is €30,000–€40,000.

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7v2g8h