14 set - Roma
Boies Schiller Flexner
We are seeking a Legal Assistant to join our firm's Rome office.
Key Responsibilities
- Managing and routing incoming mail, emails, and telephone calls;
- Managing the firm's front desk and welcoming clients and visitors;
- Assisting with the organization of meetings and events;
- Coordinating travel arrangements and business trips;
- Ordering office supplies and supporting office and vendor management activities;
- Providing operational support for the Administrative Department's back-office functions;
- Preparing administrative documents and handling the bureaucratic procedures necessary for the smooth operation of the firm;
- Managing the Partners' calendars, appointments, and meetings;
- Entering Partners' timesheets, reviewing and updating activity records when necessary;
- Reviewing presentations, pitches, memoranda, meeting notes, and minutes, including documents drafted in English;
- Monitoring the status of Partners' continuing professional education credits;
- Drafting engagement letters;
- Supporting Partners in the management of ongoing matters and cases;
- Preparing Anti-Money Laundering (AML) documentation and collecting the related supporting documents;
- Coordinating with the central functions of the U.S. offices regarding matter opening procedures and client records management.
Requirements
- Bachelor's degree (or Master's degree);
- Excellent command of English (English proficiency will be assessed during the interview process);
- Ability to perform electronic court filings (preferred but not required);
- Strong proficiency in Microsoft Office and IT tools;
- Excellent organizational skills, accuracy, attention to detail, and commitment to high-quality work.
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