Office Manager (Maternity Cover)

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7vm9hj

**Summary**:
**Salary**:
Competitive Job Family:
Administrative and Secretarial Services **Location**:
Italy - Milan Office **About Us**:
At Dyson we believe everything could be better. Fuelled by a frustration with things that don’t work properly and a relentless obsession with making them work better, we’ve spent the last 25 years pioneering inventions and continually improving. We’re growing fast. And our ambition is huge. But it’s not simply about more people and more profit. Dyson is all about better ideas and new technologies. It’s about inventing the future. Our philosophy remains the same as it was 25 years ago when James Dyson invented the first cyclonic vacuum cleaner. We remain family-owned. We don’t bow to outside shareholders or report to the stock exchange. Instead we plot our own path, unshackled from conventional thinking. **About the role**:
The Office Manager ensures the smooth and efficient running of the Italian office, providing high‑quality support across office operations, facilities coordination, and general administrative activities. This opportunity is a maternity cover role which also includes coordination of Health, Safety & Environment (HSE) activities, supporting compliance with Italian regulations and company standards. **Key Responsibilities**:
**1. Office & Facilities Management**: - Oversee day‑to‑day office operations and ensure a well‑functioning work environment.
- Act as the primary contact for building management, suppliers, and service providers.
- Manage office supplies, equipment, meeting rooms, and shared spaces.
- Coordinate maintenance and repairs, ensuring mínimal disruption.
- Support onboarding/offboarding of employees (badge creation, workstation setup, office tour). **2. Administrative & Organizational Support**: - Manage incoming and outgoing mail, courier services, and general correspondence.
- Organize travel arrangements, business trips, and logistics when required.
- Support internal events, meetings, and workshops (logistics,



catering, materials).
- Maintain administrative documentation, company records, and office procedures. **3. HSE (Health, Safety & Environment) Coordination**: - Support the implementation and monitoring of HSE policies and procedures in accordance with Italian laws (e.g., D.Lgs. 81/2008).
- Collaborate with the RSPP (Responsabile del Servizio di Prevenzione e Protezione) and the HSE function to ensure regulatory compliance.
- Coordinate periodic safety trainings, emergency drills, and onboarding HSE briefings.
- Ensure proper documentation and maintenance of safety records.
- Follow up on incident reporting, risk assessments, and related preventive actions.
- Promote a culture of safety and environmental awareness in the workplace. **4. Vendor & Budget Coordination**: - Manage contracts and relationships with office-related vendors (cleaning, IT support, catering, etc.).
- Support tracking of office-related expenses and budget monitoring.
- Ensure cost‑efficient and high‑quality service delivery. **5. Support to People & Culture (Optional based on company setup)**: - Assist with HR-related coordination such as documentation, scheduling interviews, or supporting employee engagement activities. **About You**: - Proven experience (3-5 years) in office management, administration, or facilities coordination.
- Experience with HSE processes and basic knowledge of Italian health and safety regulations (preferred).
- Fluency in Italian and good proficiency in English.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaborate across teams.
- Proficiency in Microsoft 365 and general office technologies. **Key Competencies**: - Proactive and solution‑oriented mindset
- Reliability and confidentiality
- Strong problem‑solving and multitasking abilities
- Stakeholder and vendor management
- Integrity and compliance orientation
- Ability to remain calm under pressure LI-KH1

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7vm9hj