15 set - Ancona
ISG Personalmanagement
ISG Personalmanagement GmbH
ISG is a consulting company and seeks for a client - an international manufacturing and distribution company in the field of medical devices - Operations and Tender Manager to join their team in Ancona. This position combines office management, tender oversight, warehouse management, process optimization, and team leadership.
Key Responsibilities
- Manage and optimize daily office workflows, internal processes, and operational KPIs
- Lead and support the local team in logistics, orders, invoicing, warehouse management, accounts, and IT support
- Supervise and support public tender processes for hospitals and healthcare institutions in Italy
- Advise on complex procurement procedures, compliance topics, and administrative requirements
- Ensure compliance with Italian healthcare regulations and public procurement law
- Ensure smooth order processing, invoicing, claims handling, stock control, and consignment inventory management
- Act as the interface between local operation, sales, logistics, and the international headquarters
- Manage vendors,
office facilities, fleet contracts, and operational costs
- Coordinate medical congresses and corporate events
Requirements
- At least 5 years of experience in operations, office management, or senior administrative leadership
- Experience in the area of medical device, healthcare, or pharmaceutical industry
- Strong experience with Italian public tenders, hospital procurement procedures, and tender platforms
- Experience in invoicing, claims management, warehouse management, and administrative workflows
- Familiarity with ERP systems, order entry workflows, and consignment inventory logic
- Proven leadership experience with small to medium-sized teams
- Fluent Italian and English knowledge are mandatory
- Structured, pragmatic, and detail-oriented working style with strong problem-solving skills
- Resilience under pressure, especially during tender deadlines
What our client offers
- A key role
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