15 set - Scarperia e San Piero
Bvlgari
Bvlgari, within its Leather Goods & Accessories Business Unit based in Florence, is looking for an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring the smooth and efficient management of day-to-day activities and office operations.
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The role acts as a trusted point of coordination for Managing Director’s agenda, communications, meetings, travel, documentation and information flows, ensuring accuracy, confidentiality, timely follow-up and a high standard of executive support across global and cross-functional interactions.
MAIN ACCOUNTABILITIES
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- Provide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, support to department colleagues, and assistance with specific project;
- Handle and distribute confidential materials with the highest level of discretion, ensuring controlled access,
accurate filing and appropriate treatment of sensitive information;
- Ensure the coordination of all activities and communication with the Business Unit and with other departments;
- Liaise with LVMH relevant departments to ensure a smooth flow of data and information;
- Keep and manage diaries, with a high level of autonomy and priority setting, liaising with other departments to set routine and on-request meetings;
- Arrange meetings, creating agenda proposals, preparing support presentations, booking rooms and conference facilities and supervising all organizational aspects;
- Liaise with and provide assistance to department colleagues on specific special projects;
- Organize business travel in coordination with colleagues, Group functions and external agencies, including finalizing schedules, collecting relevant support documents, selecting and reserving flights, and ensuring hotel bookings
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