16 set - Milano
Intersystems
Applicants belonging to protected categories (Law 68⁄99) are encouraged to apply.
This position plays a key role in ensuring the smooth, efficient and professional day-to-day running of the office environment. Acting as the first point of contact for visitors and internal stakeholders, the role combines front desk responsibilities with broader administrative support, contributing to a well-organized, welcoming and functional workplace.
Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience both in person and remotely
Coordinate meeting logistics, including scheduling appointments, conference calls and video meetings across internal and external participants
Support the overall office organization, ensuring common areas (reception, meeting rooms, kitchen, training spaces) are consistently well-maintained and presentable
Assist with office events, meetings and internal activities, including logistical support and coordination with external providers where needed
Manage incoming and outgoing correspondence, including mail,
couriers and shipments
Provide general administrative support to teams across the organization as required
Excellent communication skills, both verbal and written, with a professional and polished approach
High level of reliability, ownership and attention to detail
Comfortable working in a dynamic environment with shifting priorities
Proficiency in English
Good knowledge of Microsoft Office (Word, Excel, PowerPoint)
Professional presence and approach appropriate for a front-facing role
Ability to contribute to a positive and well-functioning office environment
Previous experience in office coordination, administration or reception roles is a plus
We believe in fostering an inclusive workplace that respects and promotes diversity, regardless of gender, age, race, religion, sexual orientation, disability, or any other protected status. We encourage applications from suitably qualified individuals
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