Finance & Operations Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7w6jdm

Finance & Operations Specialist

Location: Florence and Region, Italy

Contract: Full-time P.IVA collaboration

Compensation: €1,800-€2,200/month

At ÎACARÉ, every creation tells a story of craftsmanship, responsibility and innovation. Born from the untamed beauty of Brazil's Pantanal and crafted in Tuscany, our products combine ethically sourced Caiman Yacare leather with Italian craftsmanship, bringing a distinctive and responsible approach to the luxury market.

As a growing international startup, we are building a highly controlled and traceable operating model, connecting suppliers, production, inventory, logistics, sales and financial flows.

The Role

We are looking for a highly reliable, analytical and detail-oriented Finance & Operations Specialist to support the day-to-day financial, administrative and operational activities of the company.

This is a hands-on, cross-functional role at the intersection of finance, suppliers, production, inventory and logistics. A key responsibility will be to ensure end-to-end consistency and traceability across physical, documentary and financial flows - from supplier orders and production through finished goods, inventory movements, sales, invoicing, payments and collections.

The ideal candidate enjoys working with numbers and structured data, has exceptional attention to detail and is comfortable identifying discrepancies, following up on open items and coordinating with multiple external and internal stakeholders.

Finance & Administration

· Track supplier and customer invoices, payments, expenses, purchase orders and sales.

· Support Accounts Payable and Accounts Receivable, including payment schedules, outstanding balances and due dates.

· Perform bank and transaction reconciliations against invoices and internal records.

· Maintain structured cash-in/cash-out monitoring and support basic cash-flow reporting and forecasting.

· Support monthly closing activities and coordinate documentation with external accountants and consultants.

· Identify and promptly flag missing invoices, overdue payments, documentation gaps and financial discrepancies.

· Maintain accurate and well-organized financial and administrative records.

Product, Supplier, Inventory & Logistics Control

· Monitor purchase orders, suppliers, production progress, incoming goods,



inventory movements, shipments and deliveries.

· Maintain end-to-end product and documentation traceability, from supplier and raw material documentation through production, finished goods, inventory and final sale.

· Ensure consistency between purchase orders, goods received, inventory records, supplier invoices, payments, shipments and sales documentation.

· Coordinate operational follow-ups with suppliers, manufacturers, couriers and logistics partners.

· Monitor stock levels and inventory movements and identify discrepancies requiring action.

· Maintain appropriate import/export and product documentation, including CITES-related documentation.

· Prepare concise operational summaries and alerts on delays, missing documentation, inventory discrepancies and other critical issues.

Data, ERP & Reporting

· Build and maintain structured Excel controls for cash flow, suppliers, inventory, SKU management and sales.

· Maintain accurate and consistent data across ERP, Excel controls, accounting records and supporting documentation.

· Support the definition and ongoing management of the SKU system and product coding.

· Perform periodic reconciliations between operational, inventory and financial data.

· Help improve internal processes, controls and reporting as the company grows.

General Administrative Support

· Support selected administrative activities, correspondence and follow-ups with suppliers, consultants and external stakeholders.

· Assist with meetings, agendas and business travel arrangements when required.

· Ensure orderly and traceable physical and digital documentation.

Profile

· Approximately 1-3 years of relevant experience in finance, accounting, controlling, administration or finance-related operations.

· A degree or diploma in Economics, Finance, Accounting, Business Administration, Management or a related field preferred.





· Initial hands-on experience with invoices, payments, Accounts Payable/Receivable, bank reconciliation or financial reporting.

· Experience in a product-based business - particularly fashion, luxury, retail, manufacturing or consumer goods - considered a strong advantage.

· Strong Microsoft Excel skills, including formulas, structured tables, reconciliations and reporting.

· Previous exposure to ERP or accounting software; experience with Zucchetti, Odoo or similar systems is a plus.

· Fluent Italian and English, both written and spoken.

· Knowledge of import/export processes and CITES documentation is a plus.

What Matters Most to Us

· Exceptionally accurate and attentive to detail.

· Organized, methodical and reliable.

· Proactive and comfortable taking ownership of tasks and deadlines.

· Able to identify inconsistencies rather than simply record information.

· Comfortable coordinating multiple suppliers and external stakeholders.

· Able to work independently while knowing when an issue should be escalated.

· Discreet and trustworthy when handling sensitive financial and business information.

· Comfortable in a dynamic entrepreneurial environment where processes are continuously evolving.

What We Offer

This is not a narrowly defined accounting role. You will gain broad exposure to the financial and operational mechanics of an international luxury startup and work across the entire product lifecycle - from suppliers and production to inventory, logistics, sales and finance.

As ÎACARÉ grows, the role is expected to evolve with increasing responsibility and the opportunity to contribute directly to the development of the company's financial and operational structure.

Compensation & Contract

Full-time P.IVA collaboration.1,800–€2,200 per month, depending on experience and profile. The final compensation will be defined according to the candidate's previous experience, technical skills, and level of autonomy. The collaboration will initially be structured as a 6-month contract, with the possibility of renewal for a further 12 months and subsequent extensions. Our objective is to build a long-term collaboration.

Job Types: Full-time, Contract
Contract length: 6 months

Pay: €1,800.00 - €2,200.00 per month

Work Location: Remote

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7w6jdm