Administrative Specialist
Pubblicato il 14-09-2026 - Sulzer in Montà
Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.
About The Role
The Service Center Administrative Specialist plays a critical role in supporting daily operations within a fast-paced service environment. This position is responsible for coordinating purchase orders, managing logistics, supporting work order processes, and maintaining accurate system transactions across multiple platforms (Salesforce and SAP). The ideal candidate is highly organized, proactive, and comfortable wearing many hats in an unstructured, dynamic setting.
Key Responsibilities
Order & Procurement Management
Process and manage purchase orders (POs) in Salesforce and SAP
Receive and review POs for direct materials
Create, place, and receive POs for indirect materials
Establish vendor terms and maintain supplier communications
Logistics & Operations Coordination
Arrange transportation and logistics for pumps and related equipment
Track materials and ensure timely delivery to support operations
Perform receipt transactions and maintain accurate inventory records
Work Order & Job Coordination
Release, track, and manage work orders throughout the lifecycle
Book jobs and ensure accurate scheduling within system tools
Maintain status management and provide updates on work order progress
Greet and assist customers and vendors in a professional manner
Serve as a key point of contact for inquiries related to orders and services
Financial & System Transactions
Process invoicing activities within SAP
Ensure accurate data entry and documentation across all systems
Support booking and job costing activities as needed
Qualifications
Experience coordinating purchase orders and logistics in a service or industrial environment
Familiarity with ERP/CRM systems such as SAP and Salesforce
Strong organizational and multitasking skills
Ability to work effectively in a fast-paced, unstructured environment
Proactive mindset with strong attention to detail
Excellent communication and customer service skills
Adaptability and flexibility ("wear many hats")
Strong problem-solving skills
Time management and prioritization
Attention to detail and accuracy
Team-oriented with a customer-first approach
Fast-paced, operations-focused service center
Dynamic and evolving priorities
Hands-on role requiring interaction across multiple functions
What we offer you
15 days of paid time off and 12 company-paid holidays
401k plan with a 6% match
Motivating wellness program
Employee Assistance Program
Paid paternal leave
Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.
We are proud to be recognized as a Top Employer **** in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.
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