17 set - Milano
LIBERTY
Role Overview
We're looking for a highly organised Purchasing & IMPEX Executive to support greige stock management, supplier communications, and the administrative side of purchasing and import-export operations. Reporting to the Chief of Staff, you'll be a key point of contact for day-to-day coordination, keeping deadlines on track and communication flowing smoothly across teams and suppliers.
This is a great opportunity for someone with strong admin experience, ideally with exposure to textiles or supply chain, who enjoys variety, thrives on detail, and likes keeping things running efficiently behind the scenes.
Key Responsibilities
- Manage the daily agenda on Outlook, in line with the Chief of Staff's direction and the team's needs
- Support the handling of domestic shipments and imports/exports, including documentation and on-time transportation to printers
- Manage export documentation and certificates (e.g., BSC, CoO, ERF, ATR)
- Gather files and documents ahead of deadlines for the Chief of Staff and the wider team
- Support monthly updates to the internal database
- Maintain archives of physical and digital documents and paperwork
- Track orders and ensure timely deliveries in line with production and financial plans
- Provide daily support for FedEx account management and shipments
- Build and maintain strong supplier relationships
- Gather and share relevant information to support the team's import-export requests
- Manage the sample cut approval process, ensuring timelines are met
- Handle the purchase order process with suppliers, ensuring all documentation is accurate and complete
- Stay informed on the business and help monitor core raw material pricing trends
About You
- Admin experience, ideally with a background in textiles
- Solid understanding of supply chain procedures
- Good level of Excel skills
- Strong organisational skills
- Able to stay focused while multitasking under pressure
- A collaborative team player who supports others
- A good eye for detail, with a methodical approach to processes
- Able to balance attention to detail with big-picture thinking
- Proactive, with a bias to action
- Eager to take on new challenges
- Fluent in English
Liberty is proud to be an equal opportunities employer and opposes all forms of unlawful discrimination. We are committed to creating an environment where people from all backgrounds can thrive – bringing their unique perspectives, skills, and experience to everything we do.
We are dedicated to eliminating both conscious and unconscious bias from our practices. Our approach is grounded in respect, fairness, and consistency, ensuring that no one is treated less favourably based on gender, race, age, disability, sexual orientation, religion or belief, or any other protected characteristic.
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