Office Manager (Fluency In Italian & English)
Pubblicato il 15-09-2026 - New Era Cap in Lazio
Job Title - Office Manager (Italy)Department - Administration Reporting Line - Head of Sales - Southern Europe Location - Bologna, Italy Employment Type - Permanent, Full-TimeABOUT NEW ERA CAPNew Era Cap is more than a headwear brand. With over 100 years of heritage, we are a global leader in sports, fashion and lifestyle, recognised for our innovation, authenticity and craftsmanship. As the official on-field cap of Major League Baseball and a trusted partner to leading sports leagues, teams and brands worldwide, we continue to shape culture through creativity and self-expression. WHY JOIN NEW ERA?Join a collaborative and inclusive team where individuality is valued, ideas are encouraged and people are empowered to make an impact. We are committed to helping our employees perform at their best, develop their careers and enjoy a healthy work-life balance.
The Office manager is responsible for the efficient functioning of the office through a range of administrative, financial, HR and facilities tasks. This position reports to the Head of Sales – Southern Europe.
Administration: Phone and clients/visitor's receptionManaging mails, parcels, couriers, carriersClassification and archive StorageDealing with correspondence and queriesPreparing letters and reportsImplementing and maintaining procedures/office administrative processEnsuring effective communication with the EMEA HQ (UK)Financial/Accounting: Liaising with the external accounting/social firm and HQ financial departmentProcessing accounts payable invoices: checking, follow up,
reportingDealing with the bank agency and managing Company credit cards (7)Checking and reporting expenses (credit cards and cash)HR: Liaising with the with our Italian payroll bureau and HQ HR departmentHelping recruitment when neededPayroll management: preparation, checking and submissionAdministration of local benefits providersOnboarding and offboarding coordinationOffice Management/Facilities: Ensure the smooth running of the office (services, equipment, supplies, cleaning, storage)Liaising with the HQ IT department and external IT supplier if necessaryMaintaining and ensuring that health and safety policies are up to dateOrdering stationery and furniture (office and Sales representative)Ensure sound administration of suppliers and service providers contractsFleet management: phone (fixed and mobile phones) and vehicle coordination with Leasing companyCost optimization, contracts negotiationsEvent Management: Organising and booking transport and accommodation for Italian team when neededBooking travel for EMEA Sales meetingBooking travel for team needsRequired skills: Organised, rigorous, dynamic, proactive, autonomous.
Trustworthy with the ability to deal with confidential informationExperience in office administrationStrong communication skillsFluent in Italian and in EnglishEQUAL OPPORTUNITIESNew Era Cap is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where all employees are treated fairly, with dignity and respect.