Document Controller
Pubblicato il 18-09-2026 - Nes Fircroft in Milano
Overview
As a Document Controller within the Project Information Management team, you ensure accurate, secure handling of project documentation across the lifecycle on a major international energy development project. You will work closely with engineering, project controls, and contractor teams to maintain EDMS integrity, support timely reviews, and drive information handover at close-out. This role sits at the core of information governance in a multinational, multidisciplinary project environment. You will contribute to continuous improvement and digitalisation initiatives while upholding HSSEQ standards.
Retribuzione / Benefits
- visa and work permit support
- accommodation
- benefits package
- career development
- multinational team environment
- opportunity to work on large-scale projects
Responsabilità
- Manage project documentation in line with procedures and information management standards
- Ensure accurate receipt, registration, quality checks, distribution, and archiving in the EDMS
- Monitor document workflows and support timely reviews and approvals
- Coordinate with contractor and supplier document control teams to ensure compliance
- Maintain and update Master Document Registers and Document Distribution Matrices
- Provide regular status reporting to project stakeholders
- Support information handover during close-out
- Respond to document queries and guide project personnel
- Liaise with project teams and contractors across locations
- Participate in continuous improvement and digitalisation of document management
- Promote HSSEQ compliance throughout the project lifecycle
Requisiti fondamentali
- Minimum 5 years’ experience as a Document Controller in Oil & Gas, Energy, EPC, Infrastructure, or Industrial projects
- Experience supporting large-scale engineering and construction projects
- Knowledge of document control processes across full project lifecycle
- Strong experience with Electronic Document Management Systems (EDMS)
- Proficient in Microsoft Office Suite
- Experience with Adobe Acrobat and document scanning software
- Strong attention to detail and organisational skills
- Ability to manage multiple priorities in a fast-paced project environment
- Fluent English; additional languages (French, Portuguese, Italian) advantageous
- Proactive and organized
- Strong communication skills
- Stakeholder engagement across levels
- Electronic Document Management System (EDMS)
- Microsoft Office Suite
- Adobe Acrobat