Personal Executive Assistant
Pubblicato il 17-09-2026 - Azienda Leader in Varese
Location: Milan (with occasional travel to France and Switzerland)
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Contract: Freelance (P.IVA) / Independent Consultant
Commitment: Full-time
About the Role
For an Italian company in strong international growth, operating across luxury services, travel, private mobility, hospitality and real estate, we are looking for an:
Personal Executive Assistant
The position combines executive support, coordination and strategic exposure, requiring a professional who can operate with autonomy, discretion and strong problem-solving skills.
You will report directly to the President, acting as a trusted point of reference in the management of both professional and personal priorities, ensuring that activities, commitments and follow-ups are handled efficiently and consistently.
Key Responsibilities
Manage and optimize the President's professional and personal agenda, priorities and international travel logistics
Coordinate personal commitments and the organization of travel and transportation
Coordinate cross-functional projects across marketing, legal and operations
Support strategic initiatives, partnerships and business development activities
Handle confidential communications and high-level stakeholder interactions
Prepare documents, presentations, reports and concise executive summaries
Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions
Support the execution of events, meetings and international activities
Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities
Support the management of complex and time-sensitive operational matters
Candidate Profile
We are looking for a structured,
fast-thinking and highly reliable professional with a strong business mindset and the ability to operate effectively in a dynamic, international and entrepreneurial environment.
The ideal candidate is highly proactive and able to anticipate upcoming activities, manage multiple priorities simultaneously and ensure continuous follow-up on the President's commitments. xrdbqlu
Must-have requirements:
Fluent in Italian and English (French is concidered a plus)
Active P.IVAequivalent freelance status or availability to open one
Proven experience in roles such as: Executive Assistant / Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, Legal / Paralegal support
Excellent organizational and execution skills
Strong problem-solving and priority-management skills
High level of discretion and confidentiality
Good knowledge of digital and workplace tools
Full-time availability and flexibility to travel when required
Driving licence is considered a plus
Functional Skills
The ideal candidate has experience or exposure to at least two of the following areas:
Marketing & Communication
Legal (contracts, compliance, corporate basics)
Business Operations / HR / Organizational Management
The position is ideal for a highly autonomous, pragmatic and business-oriented professional who can move seamlessly between executive support, operational coordination and strategic initiatives.
What We Offer
Freelance collaboration in an international, dynamic and entrepreneurial environment
Direct exposure to the President and involvement in key business activities
Cross-functional involvement across different areas of the business
Opportunities for professional growth and progression into positions of greater responsibility
Travel expenses covered when applicable
Performance-based discretionary bonuses linked to projects and value delivered