Senior Administrative Assistant Medical

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7zjvkj

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.Company OverviewBeOne Medicines continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.General DescriptionThe Sr Administrative Assistant will be responsible for supporting Medical Affairs department activities in a proactive and efficient way, executing activities which include managing contracts and vendors in alignment with internal procedures and tools, tracking expenses and their alignment to the assigned budget, manage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants) scheduling internal meetings, travel coordination, processing incoming and outgoing email. The role is open also to anyone who is registered on the lists of Italian law 68/99.Main TasksProvide general administrative support to medical depatment processing contracts with vendors, PRs/POs (including MSA and SoW documentation in collaboration with the required functions)Initiating and managing contract approval flows in company contract management systemManage invoices’ upload into the systems (Ariba/SAP tool) including validation against quotations, payment processing in collaboration with Finance departmentCreate efficient office procedures, filing systems, reports and record keeping methodologies as neededContinuous and accurate tracking of expenses against assigned budget, including final reconciliations, monthly checks of open POs and accruals neededCollaboration with the Finance department supporting it with monthly accounting controlling and reporting checks (open POs, accruals, cross-charges, expenses reconciliation) as neededWork with leaders managing day-by-day team activities including planning and scheduling of business meetings, manage calendar, booking meeting rooms, conference callsArrange recurrent and/or complex travel for senior leadersSupport the team in scheduling, organizing, and tracking trainings and other meetingsSchedule candidate interviews/logistics,



both directly and through the relevant search companies and support onboarding in collaboration with the hiring manager and HRSupport as needed the medical team in project management for the organization of educational events, congress presence and implementation of national programsManage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants)Qualifications And ExperienceMinimum of 5 years’ experience in the role and within the pharmaceutical industry is a mustKnowledge of the various pharmaceutical types of contracts (ie sponsorship, donation and grant, service agreement, etc.)Perfect knowledge of main contracts/requisitions/payments processing tools (Ariba, SAP, Icertis)Proven experience in monitoring, controlling of expenses and reporting capabilityAny knowledge of and previous experience with budget, cost controlling and financial accounting processes and support requirements is a plusAny experience in medical function is a mustExtensive experience in efficiently multi-tasking between business partners and prioritiesUsed to work in a dynamic and fast-changing environmentExperience in handling highly critical and confidential matters with the highest level of discretion and tenacityAbility to work independently in an ambiguous fast-paced environment with constantly changing priorities and deadlinesStrong organizational and communication skills, team-oriented philosophy, and problem-solving skillsDemonstrated ability to relate well with all levels of management and peersHigh degree of initiative and teamwork in communicating with personnel within the office locally, in Europe and with the agencies/consultants the team works withExercise creativity, initiative and understanding of the business objectives, independently managing systems and applications to prepare communications, budgets track, or other data displaysContribute to make the Italian affiliate climate more pleasant by fostering an environment of respect and harmonyDemonstrated project management skills with the ability to manage multiple projects simultaneouslyA positive can-do attitude,



curiosity and a good sense of humor is highly valuedEducation RequiredRelevant degree or professional training in business administration.Supervisory ResponsibilitiesNoComputer Skillsstandard computer skills required (MS Office suite), familiarity with contracts and PR/PO management tools (SAP, Ariba, Agiloft)Other QualificationsFluent in English, written and spoken; any experience of financial collaboration and knowledge of accounting and budget cost controlling processes is a plusOfficeMilan (hybrid – agile working)TravelApproximately 10% of timeBeOne Global CompetenciesFosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with ClarityBeOne Medicines Is an Equal Opportunity EmployerBeOne Medicines is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. As a federal contractor, BeOne Medicines has established affirmative action programs to ensure non-discrimination and affirmative action in BeOne Medicines’s policies and practices for qualified women, minorities, protected veterans, and individuals with disabilities. The narrative portions of BeOne Medicines’s affirmative action plans for individuals with disabilities and veterans are available for inspection at our offices during normal business hours. Employees and applicants interested in inspecting these plans should contact our Human Resources department by email at (email hidden) for assistance.Salary Range Italy: 36,000 - 45,000 EURGlobal CompetenciesWhen we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with ClarityWe are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.#J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7zjvkj