Senior Administrative Assistant Medical

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7zkov7

ppBeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. /ph3Company Overview /h3pBeOne Medicines continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. /ph3General Description /h3pThe Sr Administrative Assistant will be responsible for supporting Medical Affairs department activities in a proactive and efficient way, executing activities which include managing contracts and vendors in alignment with internal procedures and tools, tracking expenses and their alignment to the assigned budget, manage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants) scheduling internal meetings, travel coordination, processing incoming and outgoing email. The role is open also to anyone who is registered on the lists of Italian law 68/99. /ph3Main Tasks /h3ulliProvide general administrative support to medical depatment processing contracts with vendors, PRs/POs (including MSA and SoW documentation in collaboration with the required functions) /liliInitiating and managing contract approval flows in company contract management system /liliManage invoices’ upload into the systems (Ariba/SAP tool) including validation against quotations, payment processing in collaboration with Finance department /liliCreate efficient office procedures, filing systems, reports and record keeping methodologies as needed /liliContinuous and accurate tracking of expenses against assigned budget, including final reconciliations, monthly checks of open POs and accruals needed /liliCollaboration with the Finance department supporting it with monthly accounting controlling and reporting checks (open POs, accruals, cross-charges, expenses reconciliation) as needed /liliWork with leaders managing day-by-day team activities including planning and scheduling of business meetings, manage calendar, booking meeting rooms, conference calls /liliArrange recurrent and/or complex travel for senior leaders /liliSupport the team in scheduling, organizing, and tracking trainings and other meetings /liliSchedule candidate interviews/logistics,



both directly and through the relevant search companies and support onboarding in collaboration with the hiring manager and HR /liliSupport as needed the medical team in project management for the organization of educational events, congress presence and implementation of national programs /liliManage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants) /li /ulh3Qualifications And Experience /h3ulliMinimum of 5 years’ experience in the role and within the pharmaceutical industry is a must /liliKnowledge of the various pharmaceutical types of contracts (ie sponsorship, donation and grant, service agreement, etc.) /liliPerfect knowledge of main contracts/requisitions/payments processing tools (Ariba, SAP, Icertis) /liliProven experience in monitoring, controlling of expenses and reporting capability /liliAny knowledge of and previous experience with budget, cost controlling and financial accounting processes and support requirements is a plus /liliAny experience in medical function is a must /liliExtensive experience in efficiently multi-tasking between business partners and priorities /liliUsed to work in a dynamic and fast-changing environment /liliExperience in handling highly critical and confidential matters with the highest level of discretion and tenacity /liliAbility to work independently in an ambiguous fast-paced environment with constantly changing priorities and deadlines /liliStrong organizational and communication skills, team-oriented philosophy, and problem-solving skills /liliDemonstrated ability to relate well with all levels of management and peers /liliHigh degree of initiative and teamwork in communicating with personnel within the office locally, in Europe and with the agencies/consultants the team works with /liliExercise creativity, initiative and understanding of the business objectives, independently managing systems and applications to prepare communications, budgets track, or other data displays /liliContribute to make the Italian affiliate climate more pleasant by fostering an environment of respect and harmony /liliDemonstrated project management skills with the ability to manage multiple projects simultaneously /liliA positive can-do attitude, curiosity and a good sense of humor is highly valued /li /ulh3Education Required /h3pRelevant degree or professional training in business administration.



/ph3Supervisory Responsibilities /h3pNo /ph3Computer Skills /h3pstandard computer skills required (MS Office suite), familiarity with contracts and PR/PO management tools (SAP, Ariba, Agiloft) /ph3Other Qualifications /h3pFluent in English, written and spoken; any experience of financial collaboration and knowledge of accounting and budget cost controlling processes is a plus /ph3Office /h3pMilan (hybrid – agile working) /ph3Travel /h3pApproximately 10% of time /ph3BeOne Global Competencies /h3ulliFosters Teamwork /liliProvides and Solicits Honest and Actionable Feedback /liliSelf-Awareness /liliActs Inclusively /liliDemonstrates Initiative /liliEntrepreneurial Mindset /liliContinuous Learning /liliEmbraces Change /liliResults-Oriented /liliAnalytical Thinking/Data Analysis /liliFinancial Excellence /liliCommunicates with Clarity /li /ulh3BeOne Medicines Is an Equal Opportunity Employer /h3pBeOne Medicines is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. As a federal contractor, BeOne Medicines has established affirmative action programs to ensure non-discrimination and affirmative action in BeOne Medicines’s policies and practices for qualified women, minorities, protected veterans, and individuals with disabilities. The narrative portions of BeOne Medicines’s affirmative action plans for individuals with disabilities and veterans are available for inspection at our offices during normal business hours. Employees and applicants interested in inspecting these plans should contact our Human Resources department by email at for assistance. /ppSalary Range Italy: 36,000 - 45,000 EUR /ph3Global Competencies /h3pWhen we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world. /pulliFosters Teamwork /liliProvides and Solicits Honest and Actionable Feedback /liliSelf-Awareness /liliActs Inclusively /liliDemonstrates Initiative /liliEntrepreneurial Mindset /liliContinuous Learning /liliEmbraces Change /liliResults-Oriented /liliAnalytical Thinking/Data Analysis /liliFinancial Excellence /liliCommunicates with Clarity /li /ulpWe are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. /p /p #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7zkov7