Tender Administrator
Pubblicato il 22-09-2026 - Rimond in Milano
Job Overview
We are looking for a detail-oriented and proactive Tender Administrator to join our Tender Department.
The successful candidate will support the administrative management of public and private tender procedures, ensuring the timely preparation and submission of tender documentation while coordinating with internal departments throughout the bidding process.
This role requires excellent organizational skills, attention to detail and the ability to manage multiple deadlines in a dynamic and international environment.
Key Responsibilities
Based in our Milan Office, you will work closely with the Tender Team, Commercial Department, Technical Department, Legal and Finance teams to support the preparation and submission of competitive tender proposals.
Your responsibilities will include:
- Supporting the administrative management of public and private tender procedures;
- Reviewing tender documentation, invitations to bid and procurement requirements to assess participation criteria;
- Performing preliminary checks on administrative,
financial and technical eligibility requirements in collaboration with the Tender Team;
- Preparing, collecting and verifying all administrative documentation required for tender submissions;
- Coordinating document collection and information flow among internal departments involved in the bidding process;
- Supporting the preparation and submission of tender documentation through electronic procurement platforms and client portals;
- Assisting in the preparation of clarifications, requests for information (RFIs) and responses to client queries during the tender process;
- Monitoring tender deadlines, submission milestones and post-award administrative requirements;
- Managing company registrations, qualifications and updates on supplier portals and e-procurement platforms;
- Maintaining and updating tender documentation, company certifications, corporate records and internal databases;
- Ensuring accurate filing and archiv