21 set - Parma
European Renal Association (ERA)
Job Title: HQs & INSTITUTIONAL ASSISTANT
Department: HQ Administration
Reports to: Internal and External Relations Manager
Position Type: Full-Time
This job posting is addressed exclusively to candidates belonging to protected categories, pursuant to Italian Law no. 68 of 12 March **** on equal employment opportunities for people with disabilities.
PERSONAL PROFILE
High School Diploma.
Courses and masters related to the administration topic.
Fluent English, spoken and written (minimum C1).
Fluent Italian, spoken and written (minimum C1)
Excellent knowledge of Office 365 tools (Outlook in particular); strong web literacy.
Analytical mindset.
Extremely well organised, constructive and proactive attitude with a strong motivation to be part of a team.
Candidate belonging to protected categories registries
PURPOSE OF THIS ROLE
The purpose of this role is to support the Executive Director, ensuring the correct execution of the following:
Managing office suppliers
Office space management and upkeep
Shipping and correspondence
Management of internal/external administrative communication flow
Supporting HQ staff members with travel and hotel bookings
Travel Insurance coordination
Support to Meetings department for Meetings at HQ (Parma)
Support to Internal & External Relations Manager for Institutional Affairs tasks and communications
Other administrative tasks
Privacy Compliance
KEY ACCOUNTABILITIES
Being part of the general administration implies handling several tasks,
among which:
Travel, hotel and transfers coordination for other HQ staff members
Support the Executive Director and staff with administrative tasks
Support the Internal & External Relations Manager for Institutional Affairs
Correspondence linked to all the above activities
Formulates proposals to improve the quality and timing of activities.
If necessary, he/she involves the interested parties to assess the impact on the entire cycle
IMPORTANT NOTES
Most of the activities and correspondence are in English.
The job offer is for an office position to be performed at the ERA HQ in Parma (Italy).
Limited business trips outside Italy are part of the standard activities for all the staff members, including this role.
This job posting is addressed exclusively to candidates belonging to protected categories, pursuant to Italian Law no. 68 of 12 March **** on equal employment opportunities for people with disabilities.
What We Offer
Competitive salary and benefits package.
Opportunities for professional growth and development at the international level.
A cross-cultural, collaborative and supportive work environment.
ERA is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
This job description provides a general guideline for the role and may be subject to change to meet the evolving needs of the Association.
#J-*****-Ljbffr
23 set - Roma
Meet and Greet Italy
23 set - Montone
Openjobmetis
23 set - Milano
MindMatch
23 set - Vigevano
Adecco Italia