22 set - Siena
iDEAL
**Personal Assistant — Trilingual (Arabic / English / Italian)** Siena, Tuscany — Italy | Full-time | On-site | Start: As soon as possible **About the role** We are seeking a highly organised and discreet personal assistant to support a businessman based in Siena, Italy. This is a hands-on, dynamic role requiring full availability and a proactive mindset. You will manage both professional and personal affairs, including the coordination of ongoing villa renovation projects and the day-to-day personal needs of the employer. You will serve as the central point of contact between the employer, contractors, and service providers across a multilingual and multicultural environment. **Key responsibilities**
- Renovation & property coordination_
- Source, vet, and hire handymen, builders, and specialist tradespeople for villa renovation projects
- Coordinate and supervise renovation works across one or more properties in the Siena area
- Obtain and compare quotes, track budgets, and report progress to the employer
- Liaise daily with contractors, architects, and suppliers — in Italian as needed
- Ensure works are completed on time, within budget, and to the expected standard
- Handle procurement of materials, furnishings, and equipment when required
- Personal & administrative assistance_
- Manage the employer's daily agenda, appointments, and travel arrangements
- Book and coordinate medical appointments, specialist consultations, and follow-ups
- Handle all correspondence and communications in Arabic, English, and Italian
- Coordinate meetings, business lunches, and private engagements
- Liaise with international contacts, business partners, and service providers
- Run personal errands and manage household-related logistics
- Prepare documents, briefing notes, and summaries as needed
- Maintain strict confidentiality at all times
- Accompany the employer on trips and handle on-the-go logistics when required **Language requirements — mandatory**
- Arabic: fluent (native preferred)
- English: professional fluency
- Italian: professional fluency All three languages are required. You will regularly switch between them when dealing with local tradespeople (Italian), international partners (English), and the employer (Arabic). **Profile we are looking for**
- Highly organised, reliable, and discreet with experience managing complex, multi-track workloads
- Previous experience as a personal assistant, project coordinator, or estate manager — or a combination
- Confident dealing with builders, contractors, and tradespeople; able to hold them accountable
- Comfortable managing sensitive personal matters such as medical appointments with full discretion
- Strong negotiation and problem-solving skills
- Knowledge of Siena, Tuscany, and the local trades/services ecosystem is a strong advantage
- Clean driving licence (Italian or international) — required **What we offer**
- Competitive salary commensurate with experience
- Travel and expense reimbursement
- Long-term, stable position with significant responsibility and autonomy
- Exposure to an international professional network Work Location: Hybrid remote in Siena, Toscana
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