Office Manager

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/80gzjx

Agilité is looking for an office manager to help keep our Milan office running smoothly, professionally and efficiently.Agilité is looking for an office manager to help keep our Milan office running smoothly, professionally and efficiently.Reporting to the country head, the office manager will oversee the day-to-day running of the office, coordinate administrative and operational processes, support local leadership, and act as a key point of contact for colleagues, suppliers and external partners.This is a varied, hands-on role for someone highly organised, proactive and comfortable working across multiple areas of the business. Alongside office management and executive support, the role will also involve coordination with Agilité’s finance, communications and pre-construction teams, helping ensure the Milan office is well-supported, well-connected and aligned with wider company processes.Agilité is a pan-European commercial interiors and fit-out specialist, operating as a general contractor across multiple European markets. We deliver office, retail and hospitality projects for international clients, combining strong local delivery with centrally coordinated expertise.Known for our resourceful problem-solving approach, Agilité works collaboratively with clients, consultants and supply chain partners to deliver sustainable, high-quality projects that meet exacting operational and commercial standards.With 86 full-time employees across France, Germany, Italy, Luxembourg, Spain and the United Kingdom, our international team supports turnkey projects for brands expanding, relocating or improving their spaces across the continent.Agilité is committed to building a diverse and inclusive team that reflects our customers, partners and the people who use the spaces we deliver. We want colleagues to thrive in an atmosphere of togetherness, where different perspectives, backgrounds and ways of thinking are valued, regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability.Join one of Europe’s leaders in refurbishment and the creation of unique spaces. Agilité breathes new life into spaces for world-leading brands, and it is the people behind the projects, and the processes that support them, that make us different – alongside our B Corp certification.Join one of Europe’s leaders in refurbishment and the creation of unique spaces. Agilité breathes new life into spaces for world-leading brands, and it’s the people behind the projects, and the processes underpinning the people which make us different – that, and our B Corp certification.What it takes to be an office manager at AgilitéKey responsibilities.Office operations.Ensuring the smooth day-to-day running of the officeCoordinating and managing relationships with external suppliers and service providers, including facilities, IT support, cleaning and catering servicesOverseeing office maintenance,



equipment and supply managementMonitoring and controlling office-related expenses and budgets.Administrative management.Organising, supervising and improving administrative processes and workflowsManaging documentation, filing systems and company recordsSupporting the implementation of internal procedures, best practices, ISO requirements and B Corp requirementsEnsuring compliance with company policies and applicable local regulationsSupporting health and safety practices within the office.Executive and employee support.Providing administrative support to senior management as requiredCoordinating calendars, meetings, travel arrangements and internal eventsActing as a point of contact for internal and external stakeholdersSupporting onboarding activities for new employees, including workspace setup, access and coordinationActing as a reference point for all office-related needsContributing to a positive, efficient and professional working environment.Accounting and invoice process support.Providing operational support for active and passive invoice management processes, in compliance with company procedures and in coordination with the finance team.Communication and marketing coordination.Supporting the local implementation of marketing and communication processes, including events, client experience, case studies and media relations in countryCoordinating activities with the head of communications to ensure alignment with corporate guidelines and brand positioningSupporting project close-out activity, including documentation, photos, videos and client experience requests.Pre-construction and commercial support.Providing administrative support during tender and pre-construction phases, including NDAs, PQQs, tender documentation and GMP submissions, in coordination with the pre-construction team and bid leadersSupporting the preparation of commercial proposalsParticipating in tender kick-off meetings to support the development of commercial offers.What we’re looking forTaking ownership of day-to-day office operationsManaging office priorities with autonomy, care and accountabilityCoordinating vendors, suppliers and internal processes effectivelySupporting organisational efficiency and workplace qualityWorking collaboratively across departments, including finance, communications and pre-constructionManaging administrative and operational initiatives that support business continuity and improve the employee experienceStaying organised, responsive and adaptable in a busy office environmentBuilding positive working relationships with colleagues,



suppliers and external stakeholders.Qualifications and experience.Previous experience in office management, executive support or a similar administrative roleExperience within the construction sector, ideally with a recognised general contractor, would be considered a strong advantageHighly operational, responsive and adaptable, with the ability to manage multiple priorities in a dynamic environmentStrong organisational and problem-solving skills, with excellent attention to detailExcellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levelsDemonstrated resilience, motivation, determination and a proactive attitudeAbility to work independently while maintaining a collaborative and team-oriented mindsetStrong alignment with Agilité’s values, culture and delivery standardsProficiency in Microsoft Office applications and general office management toolsFluency in Italian and English.Compensation and benefits.Annual bonusMeal vouchers and sport allowanceQuarterly team building eventAnnual ski trip and company social events Energetic and dynamic work environmentPurpose-driven work with a focus on making a positive impact.Please note: this role is primarily office-based to ensure effective coordination of office operations, support for the local team, and day-to-day interaction with employees, vendors and stakeholders. Regular remote working is therefore not envisaged for this position.We’re a growing organisation that creates spaces where people can live, work, and play.With a solid reputation as a general contractor and fit-out company – for both tertiary and commercial spaces – we strive to include sustainability into our building processes. Our ethos centres around futureproofing our projects – and at the heart of that is our diverse team.We’ve built a reputation as ‘the resourceful problem solver’ – a trusted partner which anticipates, and mitigates, issues before they arise, and one which is built on a culture of honesty, ambition, and trust.There’s no denying that the commercial interiors sector is often complex, especially when working on a continent-wide scale. We’ve therefore built a network of best-in-class professionals, suppliers, and consultants, experienced in delivering high quality space planning, design, build and construction services.Agilité is committed to building a diverse and inclusive team of experts that will reflect our customers and users. We enjoy nothing more than seeing our employees thrive in an atmosphere of togetherness. xysqume We therefore aim to continue building a diverse workforce and foster different perspectives and unique ways of thinking – regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability.Interested in working with us? È pronto/a a candidarsi? Si assicuri di aver compreso tutte le responsabilità e i compiti associati a questo ruolo prima di procedere.FR UK IT LUX DE #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/80gzjx