23 set - Cologno Monzese
Altro
Your impact
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
This position supports day-to-day operations of facilities services and activities.
The facility support function consists of a variety of roles in support of daily operations and may include reception services, general facility operations, and maintenance. Role is office-based / onsite.
Responsibilities
Reception Services
Answer and appropriately direct incoming calls
Greet visitors; determine nature of business and direct to appropriate individual
Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation
Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor access badges
Assist in building or suite access control and the maintenance of a safe, healthy, and secure office
Maintain local contact lists, if appropriate
Maintain neat and organized front office area
Manage conference room use, reconcile conflicts, and post schedules (if appropriate)
May assist with meeting setup, including procuring food and equipment
May perform other duties in support of the facility team or general office, as needed
Prepare and process incoming and outgoing mail (includes determining and affixing postage)
Maintain records on outgoing registered mail and packages, and reconcile charging errors as needed
Handle special requests for mail, package, shipping-freight services
Ensure compliance with all legislation related to the handling and shipping of materials
May assist with mass mailings (generating distribution lists, labels, etc.).
Maintenance
Respond to requests for facility maintenance or repair
Ensure completion of routine and required building or equipment service
Maintain equipment manuals and logs.
General Facility Support
Purchase and stock office supplies
Follow appropriate standard supply and related cost charging guidelines
Respond to internal requests for facilities service or repairs and contact property management or external providers as appropriate
Assist with tasks related to facility management and appearance
Assist with facility Health, Safety, Security, and Environmental tasks
Support Plan Beyond goals and tasks related to Office Sustainability
Create or order Jacobs identification badges, and provide building or suite access card management
Direct staff to corporate guidance on offsite storage, and coordinate box storage and retrieval
Upkeep of floor plans and other office information
May track office utilization or update other Facility related data as needed or requested
In the event of an office renovation or move – provide support to Facilities project manager as requested
Assist or manage internal furniture moves, reconfigurations, or installations as needed
Serve as backup to Facility Lead on tasks related to local day-to-day operations. Cross train with Lead (or others as appropriate)
Other support to Real Estate Operations as needed or requested.
Here's what you'll need
Fluency in Italian and English is required.
Responsibilities may require physical activity including some or all of the following bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and / or ladders, sitting for long periods,
and typing
May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance
Role is office-based / onsite
Key Relationships
Facility Lead
Office Employees
Visitors and Guests
Key Performance Indicators
Responsibilities are taken care of properly and without significant issues any issues that do arise are resolved quickly and efficiently
Proven dependability and punctual attendance
Positive feedback from employees and visitors
Demonstrates ability to use resources and tools appropriately
Ability to assist in an emergency situation.
We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are.
As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team Jacobs Italia at (email hidden).
The applicable National Collective Labour Agreement (CCNL) classification level for this position is Metalworking Industry National Collective Labour Agreement (CCNL Metalmeccanico Industria - CNEL Code C011).
Posted Salary Range Minimum
25,800.00
Posted Salary Range Upper
32,200.00
The offer range for this position is €25,800.00 to €32,200.00 gross per year (or hourly equivalent if hired into hourly role). The final salary within this range will be determined based on objective, gender neutral and job-related criteria, such as relevant professional experience, skills, qualifications, the scope of responsibilities and the contracted working hours/work schedule.
Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.
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