Executive assistant to the CEO
Pubblicato il 24-09-2026 - Pillar in Milano
The short version
Il suo CV è pronto? Se sì, e se è convinto/a che questo sia il ruolo giusto per lei, si candidi il prima possibile.
Pillar just closed a €12M seed, reaching €2M ARR in less than 10 months, serves ~600 construction companies, and scaled from 6 to 60 people this year.
The CEO's days are a moving target: board prep, investor calls in three languages, hiring, International expansion, offsites, last‑minute flights, fundraising and decks that need to look good by tomorrow morning.
This role exists to own all of it so nothing falls through the cracks and the CEO's hours go to the things only they can do.
This is not a "help out sometimes" job. It's the operational backbone of how the CEO runs the week. If you're the kind of person who feels physical discomfort when a calendar has a conflict, an email goes 24 hours unanswered, or a trip has a gap with no hotel booked keep reading.
What you'll own
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- The calendar. Defend it, optimize it, protect deep‑work blocks, resolve conflicts before they escape. Time zones across Europe and LatAm are a daily reality.
- The inbox. Triage, flag what's urgent, draft replies when needed, chase the threads that go quiet, make sure nothing important dies in the noise. Italian, English, and Spanish all show up here.
- Travel. Flights, trains, hotels, transfers, the whole chain domestic and international, often planned fast and changed faster. You make it seamless and you have a plan B ready before anyone asks.
- Offsites & retreats. We do real ones (ask about Ibiza). Venues, logistics, budgets, vendors, the 100 details that make a team trip feel effortless to everyone except the person organizing it.
- Slides & docs. Pulling together decks, cleaning up formatting, prepping board and investor materials so they're sharp and on‑brand. You don't need to be a designer, but you need taste and speed.
- Everything else. Expenses, reminders, follow‑ups, errands, vendor coordination, the random new thing that appears at 6pm and