Associate Operations Manager
Pubblicato il 25-09-2026 - CARDO AI in Milano
ph3About Cardo AI /h3pSince 2018, Cardo AI has been building the technology that makes Private Credit and Asset-Based Finance (ABF) markets more accessible and efficient. More than $40 billion in assets now run on our platform, helping banks, trustees, and investors move faster, make better decisions, and get more from their portfolios. /ppOur ambition is to help the ABF market grow beyond $40 trillion, and we're pursuing it as one international team spread across Milan, London, New York, Tirana, and Prishtina. /ppLearn more at /ph3The Role /h3pEvery growing company depends on two things working quietly in the background: people being hired, paid, and supported properly, and money being spent carefully and accounted for accurately. In this role, you'll own both. /ppAs Operations Manager for Talent Finance, you'll be based in our Milan office and report directly to our VP of Operations. You'll make sure new colleagues have a smooth start, that payroll is right every single month, and that leadership always has a clear picture of where our money goes. Just as importantly, you'll have the freedom to improve how things work as we continue to scale across five cities. /ppThis role is a great fit for someone who takes pride in getting the details right, enjoys being the person others rely on, and wants genuine ownership rather than a narrow list of tasks. /ph3What You'll Do /h3h3Talent Operations /h3ullipOwn the operational side of the employee journey, from onboarding and contract changes through to offboarding /p /lilipPrepare offer letters and employment documentation, and keep personnel files complete and up to date /p /lilipCollect and verify monthly payroll inputs,
working with our external payroll consultants so everyone is paid accurately and on time /p /lilipManage leave and absences, benefits, meal vouchers, and welfare programmes /p /lilipCoordinate recruiting logistics, including interview scheduling and candidate travel /p /lilipManage visa, work permit, and invitation letter processes together with our immigration partners /p /lilipKeep us compliant with Italian labour regulations, including occupational health and safety documentation /p /li /ulh3Finance Operations /h3ullipTrack, categorise, and reconcile operational spend across our entities /p /lilipManage company cards, employee reimbursements, refunds, and vendor invoices and payments /p /lilipServe as the day-to-day contact for our external accountants and auditors /p /lilipSupport month-end close by preparing documentation and resolving discrepancies /p /lilipHelp build and monitor operational budgets, giving leadership clear and reliable visibility on spend /p /lilipOversee SaaS subscriptions and vendor contracts, and actively look for savings /p /li /ulh3Processes Systems /h3ullipMaintain and improve the HR, finance, and internal tools the team relies on /p /lilipSpot bottlenecks early and design simple, practical processes that scale with the company /p /lilipWrite clear documentation and playbooks so things run consistently across all our offices /p /li /ulh3What You'll Bring /h3ullipMembership in the protected categories under Law 68/99 (required)
/p /lilipAt least 3 years of experience in operations, HR administration, finance administration, or a similar role, ideally in a growing or international company /p /lilipPractical knowledge of Italian employment administration, including contracts, CCNL, and payroll processes, along with a solid grasp of basic accounting /p /lilipExperience working with external payroll consultants, accountants, or immigration advisors /p /lilipFluency in Italian and English, both written and spoken /p /lilipExcellent organisational skills and the ability to juggle several priorities without losing accuracy /p /lilipDiscretion with confidential information and confidence working alongside senior leadership /p /lilipA proactive, ownership mindset: when something lands on your desk, you see it through to the end, even when there's no playbook to follow /p /lilipStrong skills in Google Workspace, Slack, and spreadsheets /p /li /ulh3Nice to Have /h3ullipExperience with HRIS, expense management, or Employer of Record (EOR) platforms /p /lilipExposure to operations spanning multiple countries /p /li /ulh3What We Offer /h3ullipA competitive salary /p /lilipRegular team events and an annual company retreat /p /lilipA referral premio programme /p /lilipReal room to grow within a fast-scaling fintech company /p /lilipA collaborative, entrepreneurial culture where initiative is noticed and valued /p /li /ulh3Inclusion Accessibility /h3pWe want everyone at Cardo AI to be able to do their best work. If you need any adjustments during the hiring process or in the role itself, such as changes to your workspace, schedule, or interview format, just let us know and we'll work with you to make it happen. /p /p #J-18808-Ljbffr